Executive Assistant to Partners | Corporate Services

Atmos Legal Pty; Victoria; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Bonus scheme

Parental leave benefits

Flexible 3 days in the office per week

AI-enabled workplace

Wellbeing platform Sonder

Job summary

Atmos is a leading Australian-New Zealand legal and advisory firm focused on cyber, privacy and digital risk. The Management Assistant, Corporate Services, will support Partners and the wider team to ensure smooth operation and client service excellence, managing diaries, travel and event logistics across Melbourne and beyond.

You will work in a proactive, highly organised team, balancing independent and collaborative work while handling multiple priorities and maintaining confidential

Qualifications

• Strong proficiency with Microsoft Office and workplace management tools.
• Independent and proactive working style with team collaboration.
• Excellent organisational, interpersonal and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proactive problem-solving with attention to detail.
• Discretion with confidential information.
• Flexibility to respond to changing business needs.
• Interest in legal practice is advantageous but not essential.

Responsibilities

• Manage inboxes, review and act on correspondence.
• Coordinate complex diaries and interstate/international travel.
• Arrange internal/external meetings with materials, rooms, tech and catering.
• Coordinate travel, accommodation and transfers per Atmos policies.
• Proactively manage expenses with Finance.
• Support Partners with conferences and client commitments.
• Provide practical support and maintain accurate client data.
• Collaborate with Group MA's to ensure timely completion of tasks.
• Support office operations, engagement activities and Melbourne office continuity.
• Assist People & Culture with onboarding and IT setup for new starters.
• Provide ad hoc admin support to Melbourne team, including events and document prep.
• Research and contribute to initiatives for revenue or margin growth.
• Maintain and update business information (LinkedIn, HubSpot, tasks, spreadsheets).
• Participate in internal meetings and update on workloads.

Skills

MS Office

Independent worker

Organisational skills

Communication

Multitasking

Discretion

Legal knowledge

Problem-solving

Team collaboration

Flexibility

Tools

MS Office

Job description

Atmos is a leading Australian-New Zealand legal and advisory firm focused on cyber, privacy and digital risk. The Management Assistant, Corporate Services, will support Partners and the wider team to ensure smooth operation and client service excellence, managing diaries, travel and event logistics across Melbourne and beyond.

You will work in a proactive, highly organised team, balancing independent and collaborative work while handling multiple priorities and maintaining confidential