Maintenance Planning and Scheduling Manager

Keolis Downer Northern Beaches; Sydney; On-site; AUD 110,000 - 150,000; Full time

Benefits offered by this job

Free Travel: NSW Opal card

Retail Discounts

Novated Lease

Health and Wellbeing Programs

Collaborative Culture

Job summary

Keolis Downer Northern Beaches is seeking a Maintenance Planning and Scheduling Manager based in Brookvale, NSW. The role focuses on ensuring fleet, facilities, plant, and equipment are maintained to the highest standards through rigorous planning and scheduling using CMMS (MEX).

You will coordinate maintenance across multiple asset classes and drive continuous improvement with a strong emphasis on safety and compliance.

Qualifications

• Strong planning, scheduling, and coordination skills.

Responsibilities

• Develop and manage preventive and corrective maintenance schedules
• Coordinate daily and weekly maintenance activities across multiple asset classes
• Optimize fleet availability while ensuring safety and compliance requirements are met
• Prioritize work orders to minimize downtime and service disruptions
• Monitor asset defects, maintenance trends, and performance data to support proactive planning
• Manage maintenance records and schedules within the CMMS (MEX) system
• Coordinate contractors and external service providers
• Support statutory inspections and Heavy Vehicle Inspection Station (HVIS) compliance activities
• Track labor utilization and maintenance KPIs
• Produce weekly reports on maintenance performance and overdue services
• Identify opportunities to improve planning efficiency and asset utilization

Skills

Planning

Scheduling

Coordination

Stakeholder management

Safety compliance

Education

Trade certificate

HVIS Authority

HR Driver's license

Tools

CMMS

MEX

Job description

Maintenance Planning and Scheduling Manager

Keolis Downer Northern Beaches – Brookvale NSW

Keolis Australia and New-Zealand is a leading private provider of multi-modal public transport in Australia. With our fleet expanding to include brand New Zero Emission Buses, there's never been a more exciting time to join Keolis Northern Beaches.

With operations in 16 countries across four continents, Keolis brings deep global expertise in planning, operating and maintaining complex transport system that move millions of people every day. This enables us to deliver high-quality service, innovation, and integrated mobility solutions that respond to the needs of the communities we serve.

We are driven by a strong commitment to safety and aspire to be the partner of choice for public transport authorities on our promise to think like a passenger.

If you're passionate about maintenance planning, enjoy solving operational challenges, and thrive in a fast-paced environment, this is an opportunity to make a real impact on service reliability and safety.

Your ABOUT THE ROLE:

Ensuring our fleet, facilities, plant and equipment are maintained to the highest standard.

TO BE ELIGIBLE FOR THIS OPPORTUNITY YOU WILL HAVE:

Qualified and experienced tradesperson with a relevant trade certificate or other relevant qualifications

Heavy Vehicle Inspection Station Proprietor’s Authority

HR Driver's license

Knowledge and Experience:

Strong planning, scheduling, and coordination skills

Experience using Computerized Maintenance Management Systems (CMMS), ideally MEX

Ability to analyze maintenance data and drive continuous improvement

Excellent communication and stakeholder management skills

A strong commitment to workplace safety and compliance

RESPONSIBILITIES:

Develop and manage preventive and corrective maintenance schedules

Coordinate daily and weekly maintenance activities across multiple asset classes

Optimize fleet availability while ensuring safety and compliance requirements are met

Priorities work orders to minimize downtime and service disruptions
Monitor asset defects, maintenance trends, and performance data to support proactive planning

Manage maintenance records and schedules within the CMMS (MEX) system

Coordinate contractors and external service providers
Support statutory inspections and Heavy Vehicle Inspection Station (HVIS) compliance activities

Track labor utilization and maintenance KPIs
Produce weekly reports on maintenance performance and overdue services

Identify opportunities to improve planning efficiency and asset utilization

WHAT WE OFFER:

Free Travel: Enjoy complimentary travel throughout NSW with your Opal card.

Retail Discounts: Access exclusive discounts at hundreds of retailers across over 9,000 locations in Australia through your mobile wallet.

Novated Lease.

Health and Wellbeing ProgramsWe prioritize work-life balance by offering flexible working arrangements, wellness programs, staff discounts, and Fitness Passport memberships for you and your family.

Collaborative Culture:Work in a supportive and dynamic team that values your contributions and offers opportunities for professional.

As a proud RAP organization, Keolis is committed to achieving a diverse workforce and strongly encourages applications from Aboriginal and Torres Strait Islander peoplesas well as individuals from culturally diverse backgrounds.

Keolis is an equal opportunity employer that promotes diversity and inclusion.We are committed to equal employment opportunities and encourage applications from all individuals, regardless of background, experience, identity, ability, or thinking style. We assess applicants with criminal histories based on the specific requirements of each position, considering each application on its merits.

The Keolis culture encourages and rewards bright people who work effectively and deliver innovative value creation solutions to the business.