Maintenance Coordinator

BildGroup; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Diverse work

Competitive pay

Employee perks program

Professional development

Wellbeing programs

Job summary

BildGroup is seeking a Maintenance Coordinator to be the day-to-day contact for landscape maintenance clients in Melbourne’s north and south-east. The role involves coordinating crews, managing materials, and ensuring work stays on plan across multiple sites.

The ideal candidate will have demonstrated maintenance project delivery experience, strong administration and scheduling skills, and proficiency with MS Project and MS Office.

Qualifications

• Demonstrated experience delivering maintenance & landscape projects.
• Experience in project delivery including administration, scheduling or coordination.
• Proficiency in MS Project and the Microsoft Office suite.
• Commercial judgement across budgets, forecasting and contract obligations.
• Clear written and verbal communication with ability to maintain internal and external relationships.

Responsibilities

• Coordinate day-to-day maintenance operations and schedule crews to support timely delivery.
• Liaise with internal teams and contractors to keep communication clear across maintenance staff.
• Monitor jobs, tracking progress against timelines and action plans.
• Maintain approvals, variations and supporting documents.
• Raise delays, risks and work order issues with the team.
• Provide administrative and reporting documentation, including project progress, compliance, HSEQ and finance.

Skills

Project delivery

Administration

Scheduling

Coordination

Communication

Budgeting & forecasting

Contract obligations

Client relationships

Tools

MS Project

Microsoft Office

Job description

At BildGroup, we're passionate about helping you make the most of your journey with us. Our focus is giving you the tools and support you need to be your best, along with the recognition and rewards for jobs well done.

• Diverse work: Get involved in multi-disciplinary projects that make a real difference in the communities we serve.
• Competitive pay: We offer a strong salary range with an annual performance and remuneration review.
• Employee perks:Enjoy discounts and benefits through our employee perks program.
• Your development: From online learning and hands-on training to mentorship and lunch and learns, we invest in helping you grow.
• Your wellbeing: We care about keeping you safe and well, with programs that support your physical, mental and financial health.

About the role:

BildGroup is seeking an organised, relationship-focused Maintenance Coordinator to be the day-to-day contact for our landscape maintenance clients across Melbourne’s north and south-east. You’ll build strong client relationships while scheduling works across multiple sites and coordinating crews, plant and materials to keep every job on track against plans and quality standards. This is a permanent role based in Melbourne, with three days a week on the road and two in the office.

What you will do:

• Coordinate day-to-day maintenance operations and schedule crews to support timely delivery.
• Liaise with internal teams and contractors to keep communication clear across maintenance staff.
• Monitor jobs, tracking progress against timelines and action plans.
• Maintain approvals, variations and supporting documents.
• Raise delays, risks and work order issues with the team.
• Provide administrative and reporting documentation, including project progress, compliance, HSEQ and finance.

What you will bring:

• Demonstrated experience delivering maintenance & landscape projects
• Experience in project delivery including administration, scheduling or coordination.
• Proficiency in MS Project and the Microsoft Office suite.
• Commercial judgement across budgets, forecasting and contract obligations.
• Clear written and verbal communication with ability to maintain internal and external relationships.

About BildGroup

Australian-owned for more than 45 years, BildGroup measures success not by what we build, but by how our people grow and the places we work in change for the better. As a national multidisciplinary civil infrastructure contractor, we connect and shape the communities we live in, from metropolitan growth corridors to remote and regional communities.