Maintenance Coordinator

Boone and Willard Plumbing; Geehi; On-site; AUD 60,000 - 85,000; Full time

Job summary

Boone and Willard Plumbing in Bella Vista NSW is seeking a Maintenance Coordinator to manage reactive and planned maintenance from request to completion. You will schedule jobs for internal trades and subcontractors, prepare quotes and maintenance proposals, liaise with clients and suppliers, and manage invoicing and documentation for a busy maintenance operation.

This role requires strong administration, excellent communication, and the ability to prioritise multiple jobs in a fast-paced

Qualifications

• Experience coordinating reactive and planned maintenance from request to completion.
• Strong administration and organisational skills.
• Excellent written and verbal communication.
• Confidence dealing with clients, subcontractors and tradespeople.

Responsibilities

• Coordinate reactive and planned maintenance works from initial request through to completion.
• Schedule and allocate jobs to internal trades and subcontractors, ensuring works are completed on time.
• Prepare quotes, tenders and maintenance proposals, including pricing and supporting information.
• Liaise with clients, trades, suppliers and subcontractors regarding scheduling, access, and progress.
• Monitor outstanding jobs and follow up to keep works moving; review completed works for invoicing and close-out.
• Prepare and issue invoices accurately and promptly.
• Maintain job records, purchase orders, and maintenance documentation.
• Assist with subcontractor coordination, compliance documentation and procurement as required.
• Provide general administrative support to the Maintenance Department.

Job description

Boone and Willard Plumbing – Bella Vista NSW

This is a Maintenance Coordinator role responsible for coordinating reactive and planned maintenance works from initial request through to completion. You will schedule and allocate jobs to internal trades and subcontractors, prepare quotes and maintenance proposals, liaise with clients and suppliers, monitor outstanding jobs, and manage invoicing and documentation for a busy maintenance operation.

Key responsibilities

• Coordinate reactive and planned maintenance works from initial request through to completion
• Schedule and allocate jobs to internal trades and subcontractors, ensuring works are completed efficiently and on time
• Prepare quotes, tenders and maintenance proposals, including gathering pricing and relevant supporting information
• Liaise with clients, trades, suppliers and subcontractors regarding scheduling, access, job requirements and progress
• Monitor outstanding jobs and proactively follow up to keep works movingReview completed works and supporting documentation to ensure jobs are ready for invoicing and close-out
• Prepare and issue invoices accurately and promptly
• Maintain job records, purchase orders, work orders, reports and other maintenance documentation
• Assist with subcontractor coordination, compliance documentation and procurement as required
• Provide general administrative support to the Maintenance Department and assist the team wherever required

About you

• Previous experience in a Maintenance Coordinator, Service Coordinator, Scheduler, Facilities Coordinator, Maintenance Administrator or similar role
• Experience working within building maintenance, facilities management, construction or a trade-services business is strongly preferred
• Demonstrated experience coordinating trades and scheduling jobs
• Strong administration and organisational skills
• Excellent written and verbal communication skills
• Confidence dealing directly with clients, subcontractors and tradespeople
• Strong computer skills and the ability to learn job-management and business systems quickly
• Good attention to detail, particularly when preparing quotes, work orders and invoices
• Ability to prioritise effectively in a fast-moving maintenance environment
• Manage multiple jobs and competing priorities without losing track of the details