Maintenance Administrator - Olive Downs Complex

Pageup; Tibooburra; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Training & development

Safety-first culture

Health & wellbeing programs

Salary sacrifice

Corporate discounts

Job summary

Thiess is seeking a proactive Maintenance Administrator to join the Olive Downs Complex in a permanent full-time capacity. You will provide administrative support to the Maintenance Department, maintain asset records, process timesheets and purchase orders, and compile monthly reports to support site performance.

Ideal candidates show strong organisation, attention to detail, and experience with maintenance systems such as JDE, along with proficient Excel skills.

Qualifications

• Experienced in an administration role within mining or heavy industry.
• Strong organisational and time management skills with ability to manage priorities.
• Attention to detail and timely, accurate outcomes.
• Intermediate Excel; familiarity with maintenance systems is desirable.

Responsibilities

• Provide administrative support to the Maintenance Department and operations.
• Maintain asset master records and support data management across systems.
• Handle daily fuel/oil reconciliations, timesheets and purchase orders.
• Prepare monthly plant reports and maintenance documentation.
• Support the Maintenance Manager and team with admin tasks.
• Assist end-of-month reporting and meet critical deadlines.

Skills

Organised

Data entry

Time management

Communication

Excel

Tools

JDE

Maintenance software

Microsoft Office

Job description

Maintenance Administrator - Olive Downs Complex

Job ID 932864 Job Type Permanent Full Time Location Australia - Mackay Categories Administration / Support / Secretarial, Mining Maintenance

Every day, all around the world, Thiess supports and celebrates our people. We recognise talent, reward transparency, champion diversity and embrace change.

Join us and hone your skills and develop new ones. Take on big challenges and grow through mentorship, collaboration, and empowerment.

The Opportunity

Are you an organised and proactive administrator with a passion for supporting high-performing maintenance teams? Thiess is seeking an experienced and motivated Maintenance Administrator to join our team at the Olive Downs Complex.

As a key member of the Maintenance team, you'll provide critical administrative support to ensure the smooth operation of maintenance activities, accurate asset data management, and efficient reporting processes that contribute to site performance and success.

Roster:5/2 | Location: Olive Downs Complex | Employment Type: Permanent Full Time

As the Maintenance Administrator, you will:

• Provide administrative support to the Maintenance Department, ensuring key objectives and operational requirements are achieved.
• Maintain asset master records and support accurate data management across maintenance systems.
• Manage daily fuel and oil reconciliations, timesheet administration, and purchase order processing.
• Compile monthly plant reports, balance sheets, and maintenance performance documentation.
• Assist the Maintenance Manager and wider team with additional administrative functions as required.
• Support end-of-month reporting requirements and ensure critical deadlines are met

About you

To be successful in this role, you will be a highly organised and motivated professional who thrives in a fast-paced environment and enjoys working collaboratively with a diverse range of stakeholders.

You will bring:

• Previous experience in an administration role within the mining, maintenance, construction, or heavy industry sectors.
• Strong organisational and time management skills with the ability to manage competing priorities.
• High attention to detail and commitment to delivering accurate and timely outcomes.
• Intermediate Microsoft Office skills, particularly Excel.
• Experience with JDE or similar maintenance/business management systems (desirable).
• Strong communication and relationship-building skills.
• Knowledge of Queensland Coal Mining Safety and Health requirements and/or First Aid qualifications will be highly regarded.

What's on offer

At Thiess, our people are the heart of everything we do. We're committed to creating a workplace where everyone can thrive - safely, confidently and with opportunities to grow.

• Competitive salary package.
• Ongoing training and development opportunities.
• A strong safety-first culture across all operations, built on care, respect and accountability.
• Access to world-class health and wellbeing programs.
• Salary sacrifice options.
• Range of corporate discounts including health insurance and travel, plus access to exclusive savings at 750+ everyday retailers across Australia.

About Us

Thiess works with clients in Australia, Asia, and the Americas in the dynamic field of open-cut and underground mining. The pioneering spirit of our founders - the legendary Thiess brothers - is our legacy and has inspired our vision to harness the power of people and technology to drive sustainable change for more than 90 years.
Learn more about Our Vision, Purpose & Values .

At Thiess, we're creating a culture of curiosity, knowledge-sharing and continuous learning - supporting our people to contribute to Thiess' success and continued growth in sustainable mining.

We recognise the value of an inclusive and diverse workplace through our vision: everyone matters always. We're focused on creating an inclusive environment to enable our people to bring their best self to work because they feel safe, included, and empowered.

This role is an opportunity to take the next step in your career. With our culture of recognition, development, and a stimulating and satisfying work environment, there is no better time to join Thiess.

Thiess follows a Pre-Employment Process for all successful applicants, which includes two employment references, a National Police Check, and a medical assessment. These checks are essential to your application, and your recruiter will support you through the process.

Beware of recruitment fraud

Thiess does not charge fees at any stage of recruitment. If you receive messages asking for money, travel costs, or personal documents via unofficial channels, it is a scam.
Thiess recruitment representatives will only contact candidates using an official @thiess.com email address.

Do not make payments or share sensitive information

Report suspicious contact to [e-mail]

• Administration / Support / Secretarial 1