Maintenance Administrator - Olive Downs Complex

Cimic Group; Mackay Regional; On-site; AUD 80,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Training and development

Safety-first culture

Health and wellbeing programs

Corporate discounts

Job summary

Thiess is seeking a Maintenance Administrator to join the Olive Downs Complex team in Queensland. You will provide essential administrative support to the Maintenance Department, maintain asset master data, and help drive accurate reporting to support site performance.

The role focuses on data management, fuel/oil reconciliations, timesheet processing, and coordination with the Maintenance Manager. A collaborative, detail-oriented professional will thrive in this fast-paced environment.

Qualifications

• Previous experience in administration within mining, maintenance, construction or heavy industry.
• Strong organisational and time management skills with the ability to manage competing priorities.
• Attention to detail with timely, accurate outcomes.
• Proficient with Microsoft Office, especially Excel.
• Experience with maintenance/business systems (e.g. JDE) is desirable.

Responsibilities

• Provide administrative support to the Maintenance Department and meet operational objectives.
• Maintain asset master records and ensure data accuracy across maintenance systems.
• Manage daily fuel and oil reconciliations, timesheet administration and purchase orders.
• Compile monthly plant reports, balance sheets and maintenance performance documentation.
• Support the Maintenance Manager and team with additional admin tasks as required.
• Assist with end-of-month reporting deadlines.

Skills

Organised

Microsoft Excel

Data entry

Communication

Tools

JDE

Job description

Maintenance Administrator - Olive Downs Complex

Every day, all around the world, Thiess supports and celebrates our people. We recognise talent, reward transparency, champion diversity and embrace change.

Join us and hone your skills and develop new ones. Take on big challenges and grow through mentorship, collaboration, and empowerment.

The Opportunity

Are you an organised and proactive administrator with a passion for supporting high-performing maintenance teams? Thiess is seeking an experienced and motivated Maintenance Administrator to join our team at the Olive Downs Complex.

As a key member of the Maintenance team, you'll provide critical administrative support to ensure the smooth operation of maintenance activities, accurate asset data management, and efficient reporting processes that contribute to site performance and success.

Roster: 9-Day Fortnight | Location: Olive Downs Complex | Employment Type: Permanent Full Time

As the Maintenance Administrator, you will:

• Provide administrative support to the Maintenance Department, ensuring key objectives and operational requirements are achieved.
• Maintain asset master records and support accurate data management across maintenance systems.
• Manage daily fuel and oil reconciliations, timesheet administration, and purchase order processing.
• Compile monthly plant reports, balance sheets, and maintenance performance documentation.
• Assist the Maintenance Manager and wider team with additional administrative functions as required.
• Support end-of-month reporting requirements and ensure critical deadlines are met

About you

To be successful in this role, you will be a highly organised and motivated professional who thrives in a fast-paced environment and enjoys working collaboratively with a diverse range of stakeholders.

You will bring:

• Previous experience in an administration role within the mining, maintenance, construction, or heavy industry sectors.
• Strong organisational and time management skills with the ability to manage competing priorities.
• High attention to detail and commitment to delivering accurate and timely outcomes.
• Intermediate Microsoft Office skills, particularly Excel.
• Experience with JDE or similar maintenance/business management systems (desirable).
• Strong communication and relationship-building skills.
• Knowledge of Queensland Coal Mining Safety and Health requirements and/or First Aid qualifications will be highly regarded.

What's on offer

At Thiess, our people are the heart of everything we do. We're committed to creating a workplace where everyone can thrive - safely, confidently and with opportunities to grow.

• Competitive salary package.
• Ongoing training and development opportunities.
• A strong safety-first culture across all operations, built on care, respect and accountability.
• Access to world-class health and wellbeing programs.
• Salary sacrifice options.
• Range of corporate discounts including health insurance and travel, plus access to exclusive savings at 750+ everyday retailers across Australia.

About Us

Thiess works with clients in Australia, Asia, and the Americas in the dynamic field of open-cut and underground mining. The pioneering spirit of our founders - the legendary Thiess brothers - is our legacy and has inspired our vision to harness the power of people and technology to drive sustainable change for more than 90 years.

Learn more about Our Vision, Purpose & Values.

At Thiess, we’re creating a culture of curiosity, knowledge-sharing and continuous learning - supporting our people to contribute to Thiess' success and continued growth in sustainable mining.

We recognise the value of an inclusive and diverse workplace through our vision: everyone matters always. We're focused on creating an inclusive environment to enable our people to bring their best self to work because they feel safe, included, and empowered.

Learn more about working at Thiess.