Maintenance Administration Officer

agreenspace; Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary above industry

Upskilling, mentoring and more

Employee perks and discounts

Flexible work from home

Inclusive parental leave policy

Peer recognition awards

Inclusive workplace

Diversity and inclusion

Job summary

Team Global Express in Brisbane is seeking a Maintenance Administration Officer to join our team at Larapinta on a permanent full-time basis. You will support efficient vehicle maintenance operations by managing administrative processes, records and reporting within required timeframes.

Working with management, supervisors and workshop staff, you will process work orders, service tasks and maintenance records, ensuring accuracy and timely data entry in our maintenance systems, including

Qualifications

• Experience within transport, logistics, fleet maintenance or a similar industry.
• Strong written and verbal communication with a professional approach.
• Excellent attention to detail and ability to maintain accurate records.
• Strong organisational and time management skills to prioritise tasks.
• Proficient data entry and maintenance processes.
• Experience using UNIBIS or similar maintenance management systems.
• Proactive, team-oriented attitude with ability to work independently.

Responsibilities

• Providing general administrative support to assist with day-to-day vehicle maintenance and workshop activities.
• Answering incoming telephone calls, handling enquiries, directing calls and relaying messages.
• Processing workshop labour hours against work orders and ensuring accurate recording.
• Processing admin requirements for third-party maintenance and maintenance systems.
• Processing service tasks and receipting orders including third-party maintenance and inventory.
• Ensuring daily, weekly and monthly reporting requirements are completed accurately and on time.
• Ensuring major expenditure receives appropriate approval before purchases.
• Maintaining high accuracy, efficiency and urgency in admin tasks supporting workshop needs.
• Following WHS procedures, reporting hazards/incidents and contributing to safety initiatives.

Skills

Transport & logistics experience

Strong communication

Attention to detail

Organisational skills

Data entry

Maintenance systems (UNIBIS)

Proactive team player

Tools

UNIBIS maintenance system

Job description

About the role

We are seeking a Maintenance Administration Officer to join our team at Larapinta (Brisbane), on a permanent full-time basis. This role plays an important part in supporting the efficient operation of our vehicle maintenance and workshop activities, ensuring administrative processes, records and reporting requirements are managed accurately and within required timeframes.

Working closely with management, supervisors and workshop staff, you will provide essential administrative support to maintenance operations, helping ensure work orders, service tasks and maintenance records are processed efficiently.

Your key responsibilities will include:

• Providing general administrative support to assist with the day-to-day operation of vehicle maintenance and workshop activities.
• Answering incoming telephone calls, handling enquiries, directing calls appropriately and relaying messages to relevant team members.
• Processing workshop labour hours against work orders and ensuring information is accurately recorded.
• Processing administrative requirements for third-party maintenance and ensuring relevant information is captured in the appropriate maintenance systems.
• Processing service tasks and receipting orders including third-party maintenance, inventory and other operational orders.
• Ensuring daily, weekly and monthly reporting requirements and data submissions are completed accurately and within established deadlines.
• Ensuring major expenditure receives the appropriate approval before purchases are made.
• Maintaining a high standard of accuracy, efficiency and urgency when completing administrative tasks and supporting workshop requirements.
• Following workplace health and safety procedures, reporting hazards and/or incidents, and contributing to safety improvement initiatives.

What you’ll bring

• Experience within transport, logistics, fleet maintenance or a similar industry.
• Strong written and verbal communication skills, with a professional and cooperative approach to dealing with colleagues and other stakeholders.
• Excellent attention to detail and the ability to maintain accurate records and process information efficiently.
• Strong organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines.
• Proficiency in data entry and general administrative processes, with experience using UNIBIS or similar maintenance management systems.
• A proactive, team-oriented attitude, with the ability to work independently and collaboratively in a fast-paced environment.
• A high level of honesty, integrity and accountability, with a commitment to delivering quality work.
• A strong commitment to workplace health and safety, including following procedures and reporting hazards and incidents.

About Team Global Express

Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We're not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit https://teamglobalexp.com/.

Why TGE

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

What we offer

• Competitive salary above industry standards
• Upskilling, training, mentoring and more to support your career development journey
• Fun and practical employee perks and discounts
• Flexible work, including work from home
• Inclusive parental leave policy that supports all parents & carers
• Peer recognition awards acknowledge when you go above and beyond.
• An inclusive workplace, works for everyone
• We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us.

As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

TGE is listed as one of Li