Machine Build & Delivery Project Coordinator

WesTrac; Newcastle-Maitland; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Paid parental leave

Health insurance discounts

Fitness passport

Career progression & WesTrac Institute

Referral program

Free parking

Job summary

WesTrac is seeking a motivated Project Coordinator for our New Machines Team at the Tomago Branch in NSW. You will coordinate machine build projects from order release to delivery, liaising with workshop supervisors, technicians, engineering, sales and customers to ensure safe, on-time, high-quality outcomes.

This role requires strong planning, organisational skills and the ability to manage multiple priorities in a fast-paced environment, with a focus on stakeholder relationships and continuous

Qualifications

• Experience in project coordination, project management, manufacturing or operations in a project-based environment.
• Exposure to mining, construction, heavy industry or equipment assembly environments.
• Mechanical or Electrical trade qualification and/or tertiary qualifications in PM, Business, or related discipline (desirable).
• Strong stakeholder management and customer engagement skills at all levels.
• Excellent planning, organisational and problem-solving capabilities with attention to detail.
• Proficiency in Microsoft Office and project management systems for multi-priority environments.

Responsibilities

• Coordinate new machine build projects from planning to final delivery, ensuring customer expectations are met.
• Manage workshop schedules, monitor milestones and address risks to timelines or outcomes.
• Serve as liaison between customers and internal stakeholders with regular updates and forecasts.
• Monitor performance against budget, schedule, quality and contractual commitments; escalate as needed.
• Collaborate with Production, Engineering, Sales and Supply Chain for efficient execution.
• Maintain accurate project documentation and support continuous improvement initiatives.

Skills

Project coordination

Stakeholder management

Planning & scheduling

Microsoft Office

Project management systems

Education

Trade qualification or tertiary qualification in PM/Business

Bachelor’s in PM or related field

Tools

MS Project

AutoCAD

Job description

WesTrac is seeking a motivated Project Coordinator for our New Machines Team at the Tomago Branch in NSW. You will coordinate machine build projects from order release to delivery, liaising with workshop supervisors, technicians, engineering, sales and customers to ensure safe, on-time, high-quality outcomes.

This role requires strong planning, organisational skills and the ability to manage multiple priorities in a fast-paced environment, with a focus on stakeholder relationships and continuous