Livestock Admin & Scheduling Coordinator

Hewitt; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Job summary

Hewitt seeks a Livestock Administrator in Brisbane, Queensland to support day-to-day administration and coordination of livestock operations. You will maintain schedules, bookings and records, manage processing information and assist with invoicing from booking to completion.

The ideal candidate is detail-focused, numbers-oriented and capable of collaborating with buyers, producers and internal teams. Experience in livestock or agriculture is valued, with a practical approach and willingness to

Qualifications

• Experience in administration, coordination or operational support within livestock, agriculture or a related environment.
• Strong attention to detail and confidence working with numerical data, records and documentation.
• Ability to manage multiple stakeholders, changing priorities, deadlines and follow-up actions.

Responsibilities

• Maintain accurate livestock schedules, bookings and confirmations, monitoring changes against processing requirements.
• Communicate with buyers, producers and internal stakeholders, following up missing information and escalating issues when required.
• Coordinate communications and processing instructions, ensuring documentation is complete and accurate.
• Maintain livestock and carcase data, investigate discrepancies and keep records organised for processing, invoicing and audit purposes.
• Prepare producer invoices and supporting payment documentation, while assisting with reconciliations, reporting and broader team coverage.

Skills

Administration

Coordination

Data entry/records

Stakeholder communication

Attention to detail

Tools

Excel

Outlook

Job description

Join a collaborative, hands-on team in Brisbane, Queensland

About The Role

Hewitt is seeking an organised and detail-focused Livestock Administrator to join our team in Brisbane, Queensland. Reporting to the Livestock Coordination & Reporting Manager, you will support the day-to-day administration and coordination of livestock operations. You will maintain schedules, bookings and livestock records, manage processing information and assist with post-processing invoicing. Working closely with buyers, producers and internal stakeholders, you will help ensure livestock activities run accurately and efficiently from booking through to completion.

Key Responsibilities

• Maintain accurate livestock schedules, bookings and confirmations, monitoring changes against processing requirements.
• Communicate with buyers, producers and internal stakeholders, following up missing information and escalating issues when required.
• Coordinate communications and processing instructions, ensuring documentation is complete and accurate
• Maintain livestock and carcase data, investigate discrepancies and keep records organised for processing, invoicing and audit purposes.
• Prepare producer invoices and supporting payment documentation, while assisting with reconciliations, reporting and broader team coverage.
  
  

About You

You are a structured and dependable administrator who takes pride in getting the details right. Comfortable working with numbers, data and documentation, you can manage competing deadlines while maintaining accuracy. You communicate clearly with a range of stakeholders and take ownership of tasks from initial booking through to completion. Experience in livestock, agriculture or meat processing would be valuable, but a practical approach and willingness to learn are equally important.

You Will Bring

• Experience in administration, coordination or operational support, ideally within livestock, agriculture, meat processing or a related environment.
• Strong attention to detail and confidence working with numerical data, records and documentation.
• The ability to manage multiple stakeholders, changing priorities, deadlines and follow-up actions.
• Competency in Microsoft Office, particularly Excel and Outlook.
• A collaborative, accountable and solutions-focused approach, with the ability to remain calm under pressure.
  
  

Life at Hewitt

With 120 years of family ownership, Hewitt is an iconic Australian agricultural business with a deep commitment to land, livestock and community. Over the past decade, Hewitt has evolved from its livestock production origins into a global, sustainable protein producer, with premium organic and grass-fed brands stocked by leading retailers across Australia, the United States and Asia.

Guided by a vision to feed the world with a system that lasts forever, Hewitt delivers ethical, nutritious protein at global scale. Our fully integrated supply chain - spanning owned cattle stations, trusted producer partners, processing and retail - provides unmatched transparency, quality and resilience, setting Hewitt apart within the global food system.

Hewitt is a hands-on, collaborative business where being present matters. Whether in the office, on station, or in production, you’re contributing to something real: real food, real impact, real teamwork.

Join Hewitt for the Opportunity of a Lifetime

• Values-Driven Organisation – Join a company with a 120-year family heritage, a clear purpose, and a long-term focus on sustainability, animal welfare, and quality.
• Competitive Remuneration Package – We recognise and reward your contributions with a fair and transparent pay structure.
• Opportunities to grow and develop– Learn on the job, gain new skills, and progress across office, production, and farm/station roles.
• Support When You Need It – Access to our 24/7 Employee Assistance Program for personal and professional wellbeing.
• The Hewitt Experience – Shared Connections & Celebration – Our teams come together to celebrate wins and build connections. Enjoy monthly BBQs cooked with our finest meats, make-your-own wrap or sandwich, morning teas, staff sales, and Employee of the Month recognition. Whether you’re in the office, on production & warehouse sites, or working at our cattle and sheep stations, there’s always an opportunity to connect, celebrate, and enjoy being part of a tight-knit team.
  
  

Applications Close on 27 October 2026

Hewitt is committed to equal opportunity employment and to fostering a workplace that values equity, diversity, and respect. Reasonable adjustments are available throughout the recruitment process.

By applying, you acknowledge that proof of eligibility to work in Australia will be required.

We are managing this recruitment process internally and kindly request no contact from recruitment agencies. Unsolicited resumes will not be accepted.