Light Vehicle Fleet Administrator

Symal Group; Avalon; On-site; AUD 60,000 - 85,000; Full time

Job summary

Symal Group is seeking a proactive Light Vehicle Fleet Administrator to join the Assets & Logistics team in Australia. You will report to the Light Vehicle Fleet Manager and oversee day-to-day fleet administration, ensuring vehicles are safe, compliant and operating efficiently across their lifecycle.

You will coordinate fleet activities, maintain data accuracy, support reporting and drive continuous improvement while building strong relationships with users, suppliers and internal stakeholders.

Qualifications

• Previous experience in fleet administration, asset coordination, logistics, vehicle management or a similar operational support role.
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Experience working with fleet, asset or operational management systems and maintaining accurate data records.
• Strong communication and stakeholder management skills, with a customer-focused approach.
• Proficiency in Microsoft Office, particularly Excel, and a continuous improvement mindset.

Responsibilities

• Coordinate the administration of fleet vehicles throughout their lifecycle, including vehicle deliveries, handovers, allocations, maintenance and disposals.
• Maintain accurate fleet records across internal and external systems while supporting reporting, compliance and data integrity initiatives.
• Coordinate servicing, repairs, insurance claims, registrations, fuel cards, e-tags and other fleet-related services.
• Support vehicle utilisation by coordinating reallocations, transfers, mobilisations and short-term fleet requirements across the business.
• Build strong relationships with vehicle users, suppliers and internal stakeholders to deliver a high level of customer service and fleet support.

Skills

Fleet administration

Asset coordination

Logistics

Stakeholder management

Excel proficiency

Tools

Fleet management systems

Job description

Make it yours

Experience the excitement of building your fleet and asset management career in our evolving construction company, where people and performance make amazing things happen.

Who We Are

We're Symal, a proudly different group of companies with a story of significant growth, pushing what's possible as one of Australia's largest self-performing contractors.

We innovate with intent, problem solving and delivering the best outcomes to our partners, communities and each other. That's what has made Symal a success and will continue to into the future.

It's not what we do that defines us, it's how we do it, building better together.

The role

We're looking for a highly organised and proactive Light Vehicle Fleet Administrator to join our Assets & Logistics team.

Reporting to the Light Vehicle Fleet Manager, you'll play a critical role in supporting the day-to-day administration of Symal Group's light vehicle fleet. Acting as the link between vehicle users, business units and suppliers, you'll help ensure our fleet is safe, compliant, fit for purpose and operating efficiently throughout its lifecycle.

This role is ideal for someone who enjoys working with systems, processes and people, and takes pride in maintaining accurate records, coordinating fleet activities and driving continuous improvement.

Your everyday

• Coordinate the administration of fleet vehicles throughout their lifecycle, including vehicle deliveries, handovers, allocations, maintenance and disposals.
• Maintain accurate fleet records across internal and external systems while supporting reporting, compliance and data integrity initiatives.
• Coordinate servicing, repairs, insurance claims, registrations, fuel cards, e-tags and other fleet-related services.
• Support vehicle utilisation by coordinating reallocations, transfers, mobilisations and short-term fleet requirements across the business.
• Build strong relationships with vehicle users, suppliers and internal stakeholders to deliver a high level of customer service and fleet support.

Who are you?

• Previous experience in fleet administration, asset coordination, logistics, vehicle management or a similar operational support role.
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Experience working with fleet, asset or operational management systems and maintaining accurate data records.
• Strong communication and stakeholder management skills, with a customer-focused approach.
• Proficiency in Microsoft Office, particularly Excel, and a continuous improvement mindset.

A career with us

At Symal, we've always known that people and performance make amazing things happen. Work like ours needs problem solvers, bold thinkers and genuinely good people. If you're looking for a passionate team and a pathway to career success, now's the time to make it yours.

There are plenty of good reasons to dig into a career at Symal.

• Forge pathways: We open doors to diverse, challenging and future-shaping construction projects to expand your experience and develop your career.
• Get ahead: From early career support and specialised learning to leadership development, we back you with tailored development programs to help you reach your goals. Success is defined by your direction and progress.
• Keep well: A healthy and happy workplace builds a brighter future. With wellness benefits, discounted health insurance, a perks and rewards platform and an industry-leading employee assistance program, we're here to support you when you need it.
• Stay social: People are the core of Symal. Our leading-edge work and breakout spaces stocked with snacks bring the best out of our teams and keep them fuelled for their next challenge, while our social calendar is stacked with events to connect, celebrate and reward our people.

A career with us

Our inclusion offerings are designed to open doors for individuals who may not see a traditional entry point into the construction industry. We're empowering women to thrive in construction through Shine, championing veteran career transitions through Resolve and building meaningful careers for Aboriginal people with Wamarra, helping you build a future where you belong.

Aboriginal and Torres Strait Islander peoples, veterans and individuals from diverse cultural and life experiences are encouraged to apply.