Light Vehicle Fleet Administrator

Symal; Avalon; On-site; AUD 65,000 - 85,000; Full time

Job summary

Symal is seeking a highly organised Light Vehicle Fleet Administrator to join our Assets & Logistics team. You will support day-to-day administration of Symal Group's light vehicle fleet, acting as a link between vehicle users, business units and suppliers to keep the fleet safe, compliant, and operating efficiently.

This role suits someone who enjoys systems and processes, has meticulous records, and can coordinate fleet activities while driving continuous improvement across the lifecycle.

Qualifications

• Experience in fleet administration, asset coordination, or logistics.
• Strong organisational skills and attention to detail; able to manage multiple priorities.
• Experience with fleet/asset management systems and accurate data records.
• Strong communication and stakeholder management with a customer focus.
• Proficiency in Microsoft Office, especially Excel, and a continuous improvement mindset.

Responsibilities

• Coordinate fleet vehicle administration across their lifecycle including deliveries, handovers, and disposals.
• Maintain accurate fleet records across systems and support reporting and compliance.
• Coordinate servicing, repairs, insurance claims, registrations, fuel cards, and other services.
• Support fleet utilisation by reallocations, transfers, mobilisations and short-term requirements.
• Build strong relationships with users, suppliers and internal stakeholders to deliver high service levels.

Skills

Fleet administration

Asset coordination

Logistics

Data integrity

MS Office Excel

Stakeholder management

Tools

Excel

Job description

Symal is a trusted partner in the building and construction industry.

We're an evolving and cohesive group of businesses offering fully integrated civil solutions across diverse sectors. Our group capabilities include self-performing civil infrastructure on large multi-million projects, plant and equipment hire, an Indigenous contractor, a waste resource and recovery business, and commercial, industrial and retail property development.

Together, we believe in fostering partnerships today to create a better tomorrow.

Make it yours

Experience the excitement of building your fleet and asset management career in our evolving construction company, where people and performance make amazing things happen.

This is Symal.

Symal is a trusted partner in the building and construction industry.

We're an evolving and cohesive group of businesses offering fully integrated civil solutions across diverse sectors. Our group capabilities include self-performing civil infrastructure on large multi-million projects, plant and equipment hire, an Indigenous contractor, a waste resource and recovery business, and commercial, industrial and retail property development.

Together, we believe in fostering partnerships today to create a better tomorrow.

Make it yours

Experience the excitement of building your fleet and asset management career in our evolving construction company, where people and performance make amazing things happen.

Who we are

We're Symal, a proudly different group of companies with a story of significant growth, pushing what's possible as one of Australia's largest self-performing contractors.

We innovate with intent, problem solving and delivering the best outcomes to our partners, communities and each other. That's what has made Symal a success and will continue to into the future.

It's not what we do that defines us, it's how we do it, building better together.

The role

We're looking for a highly organised and proactive Light Vehicle Fleet Administrator to join our Assets & Logistics team.

Reporting to the Light Vehicle Fleet Manager, you'll play a critical role in supporting the day-to-day administration of Symal Group's light vehicle fleet. Acting as the link between vehicle users, business units and suppliers, you'll help ensure our fleet is safe, compliant, fit for purpose and operating efficiently throughout its lifecycle.

This role is ideal for someone who enjoys working with systems, processes and people, and takes pride in maintaining accurate records, coordinating fleet activities and driving continuous improvement.

Your everyday

• Coordinate the administration of fleet vehicles throughout their lifecycle, including vehicle deliveries, handovers, allocations, maintenance and disposals.
• Maintain accurate fleet records across internal and external systems while supporting reporting, compliance and data integrity initiatives.
• Coordinate servicing, repairs, insurance claims, registrations, fuel cards, e-tags and other fleet-related services.
• Support vehicle utilisation by coordinating reallocations, transfers, mobilisations and short-term fleet requirements across the business.
• Build strong relationships with vehicle users, suppliers and internal stakeholders to deliver a high level of customer service and fleet support.

Who are you?

• Previous experience in fleet administration, asset coordination, logistics, vehicle management or a similar operational support role.
• Strong organisational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
• Experience working with fleet, asset or operational management systems and maintaining accurate data records.
• Strong communication and stakeholder management skills, with a customer-focused approach.
• Proficiency in Microsoft Office, particularly Excel, and a continuous improvement mindset.

A career with us

At Symal, we've always known that people and performance make amazing things happen. Work like ours needs problem solvers, bold thinkers and genuinely good people. If you're looking for a passionate team and a pathway to career success, now's the time to make it yours.

There are plenty of good reasons to dig into a career at Symal.

• Forge pathways: We open doors to diverse, challenging and future-shaping construction projects to expand your experience and develop your career.
• Get ahead: From early career support and specialised learning to leadership development, we back you with tailored development programs to help you reach your goals. Success is defined by your direction and progress.
• Keep well: A healthy and happy workplace builds a brighter future. With wellness benefits, discounted health insurance, a perks and rewards platform and an industry-leading employee assistance program, we're here to support you when you need it.
• Stay social: People are the core of Symal. Our leading-edge work and breakout spaces stocked with snacks bring the best out of our teams and keep them fuelled for their next challenge, while our social calendar is stacked with events to connect, celebrate and reward our people.

A career with us

Our inclusion offerings are designed to open doors for individuals who may not see a traditional entry point into the construction industry. We're empowering women to thrive in construction through Shine, championing veteran career transitions through Resolve and building meaningful careers for Aboriginal people with Wamarra, helping you build a future where you belong.

Aboriginal and Torres Strait Islander peoples, veterans and individuals from diverse cultural and life experiences are encouraged to apply.