Libraries Administration and Facilities Coordinator

Kingston City Council; Melbourne; Hybrid; AUD 101,000 - 110,000; Full time

Benefits offered by this job

Hybrid work options

Salary above market with superann

Professional development opportunities

Employee assistance

Close to Public transport

Job summary

Kingston Libraries is seeking a Libraries Administration and Facilities Coordinator in Parkdale. The role supports day-to-day operations, including administration, facilities, financial and compliance functions to ensure safe, well-maintained libraries that deliver quality services.

You will work with library staff, council teams, contractors and external partners, contributing to leadership initiatives and providing specialist coordination and support across the service.

Qualifications

• Experience coordinating administration, facilities, compliance or operational functions in a complex service environment.
• Strong organisational skills with the ability to manage competing priorities and deliver results.
• Excellent written and verbal communication skills with the ability to build strong stakeholder relationships.

Responsibilities

• Coordinate facilities, maintenance and contractor management across library sites.
• Support operational planning, reporting, procurement and budget monitoring activities.
• Maintain and improve administrative systems, policies and procedures.
• Support workforce administration, rostering and other operational business functions.

Skills

Administration coordination

Facilities coordination

Stakeholder management

Organisational skills

Communication skills

Education

Tertiary qualification in Library/Information Services or Admin/Facilities

Job description

Job Task Analysis - Library Admin Support

• Supporting the spaces where our community learns, connects and belongs
• Full-time role
• Hybrid work options - average 2 days working from home (or pro rata)
• $100,968 - $110,162 per annum plus superannuation (dependent on experience)
• Location: Parkdale

Join our team as a Libraries Administration and Facilities Coordinator

Kingston Libraries spans 80+ staff, 8 branches, 376 hours of weekly service delivery, a million annual loans, over 2,000 programs/events and 400,000 visitors annually.

Our team is passionate about providing outstanding service to the community while continuously improving how we work.

We foster a supportive, inclusive and collaborative culture where innovation, accountability and customer focus are highly valued.

About The Role

We are looking for a Libraries Administration and Facilities Coordinator to join our team. In this role, you will play a key role in supporting the day-to-day operations of Kingston Libraries.

This position coordinates a broad range of administrative, facility maintenance, financial and compliance functions that underpin the successful delivery of library services. Working closely with library staff, Council teams, contractors and external stakeholders, you will help ensure our libraries are safe, well-maintained, compliant and operating effectively.

As a member of the Libraries Leadership Team, you will contribute to strategic and operational initiatives while providing specialist advice, coordination and support across the service.

Responsibilities

Other Responsibilities include

• Coordinate facilities, maintenance and contractor management across library sites.
• Support operational planning, reporting, procurement and budget monitoring activities.
• Maintain and improve administrative systems, policies and procedures.
• Support workforce administration, rostering and other operational business functions.

What You’ll Bring

• Experience coordinating administration, facilities, compliance or operational functions in a complex service environment.
• Strong organisational skills with the ability to manage competing priorities and deliver results.
• Excellent written and verbal communication skills with the ability to build strong stakeholder relationships.
• Relevant tertiary qualification in Library and Information Services, Business Administration, Facilities Management, Public Administration or a related discipline and/or substantial relevant experience in library operations, administration or facilities coordination.

The right candidate will be able to demonstrate the City of Kingston's values of

We make a difference We show care and respect We take pride in our work We are better together

Don’t meet every single requirement for this role? At Kingston Council, we recognise that different experiences make for great community outcomes. If you are excited about this role, but your experience doesn’t perfectly align to the criteria we encourage you to submit your application.

Please note that some roles have mandatory qualifications, licenses, registrations, or experience requirements that must be met.

Enquiries

For any enquiries about the position, please contact, Veronica Cybulski, Acting Head of Libraries at [e-mail]

To be considered for this role, applicants must have the legal right to work in Australia.

For any reasonable adjustments or access needs during the application or interview process, please contact the Hiring Manager or email us at [e-mail]

About Kingston

Kingston Council’s collective focus is on delivering exceptional service that achieves our vision and meets community expectations.

We are an inclusive, resilient community with a thriving economy, where we all share a safe, sustainable environment. The City of Kingston is south-east of Melbourne and is approximately 20km from Melbourne's CBD. We employ over 1,600 people in a diverse range of roles including engineering, customer service, administration, finance, family, youth and children's services, sport and recreation, health, parks and gardens, planning, arts and management.

Benefits of Working at Kingston

• Hybrid work options - average 2 days working from home (or pro rata)
• Flexible Work Options, including remote and work flexible work hours
• Yearly annual leave loading payment of 17.5% of base salary (excludes casual staff, sessional staff and Senior Officers)
• Learning and development opportunities through professional development programs
• Access to accrued day off every four weeks (Full time employees only)
• Salary Packaging
• Purchase leave options
• Career development opportunities,
• Study/development assistance
• Discounted gym memberships
• 16 weeks paid parental leave for both primary and partner carers
• Employee Assistance Programs (EAP)
• Social club events
• Close to Public transport
• Free Onsite parking

Kingston City Council is an equal opportunity employer, committed to reconciliation and being a child safe organisation.

We are dedicated to attracting, retaining, and developing people of all genders, ethnicities, sexual orientations, abilities, and ages.

Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. We support adjustments throughout the recruitment and selection process, as well as during employment.