Legal Secretary - Disputes

Empire Group; Sydney; On-site; AUD 60,000 - 82,000; Full time

Benefits offered by this job

Flexible work

Parental leave 26 wks

Study assistance

Employee Assistance Program

Daily breakfast

Corporate discounts

Team events

Quality client exposure

Collaborative culture

Job summary

Empire Group is seeking a proactive Legal Secretary to support our Disputes team in Sydney. You will liaise with clients, prepare documents, manage calendars, and assist with billing and matter administration in a fast-paced environment.

The role requires at least three years' experience as a Legal Secretary, strong organizational skills, proficiency in Word, Outlook, Excel, and familiarity with FileSite or similar, plus attention to detail and a collaborative approach.

Qualifications

• Three years' experience as a Legal Secretary.
• Experience supporting a Disputes or Litigation practice.
• Strong organisational and file management skills.
• Ability to work autonomously and proactively.
• MS Office skills, particularly Word, Outlook, Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Experience using document management systems such as FileSite or similar.
• Experience using billing systems such as Aderant Expert or similar.
• A professional, team-oriented approach with strong attention to detail.

Responsibilities

• Liaise with clients, counsel, courts and internal stakeholders via phone and email.
• Prepare, draft and format legal documents and correspondence.
• Manage emails, letters and internal memoranda.
• Collate court documents and prepare electronic and hard-copy court bundles.
• Diary and calendar management.
• Billing and matter administration.
• Provide financial and administrative support to the practice.
• Open, maintain and close electronic files.
• Provide general legal secretarial support to the Disputes team.

Skills

Legal Secretary

Disputes/Litigation

File management

Autonomy

MS Office

Communication skills

Document management

Billing systems

Attention to detail

Team player

Tools

FileSite

Aderant Expert

Job description

This opportunity would suit a proactive and capable legal support professional who enjoys working in a fast-paced environment and takes pride in delivering high-quality administrative and secretarial support. Working alongside a successful and collaborative team, you will support lawyers across a variety of dispute resolution matters.

The Role

Responsibilities include:

• Liaising with clients, counsel, courts and internal stakeholders via phone and email
• Preparing, drafting and formatting legal documents and correspondence
• Managing emails, letters and internal memoranda
• Collating court documents and preparing electronic and hard-copy court bundles
• Diary and calendar management
• Billing and matter administration
• Providing financial and administrative support to the practice
• Opening, maintaining and closing electronic files
• General legal secretarial and administrative support to the Disputes team

Legal Secretary - Disputes

This opportunity would suit a proactive and capable legal support professional who enjoys working in a fast-paced environment and takes pride in delivering high-quality administrative and secretarial support. Working alongside a successful and collaborative team, you will support lawyers across a variety of dispute resolution matters.

The Role

Responsibilities include:

• Liaising with clients, counsel, courts and internal stakeholders via phone and email
• Preparing, drafting and formatting legal documents and correspondence
• Managing emails, letters and internal memoranda
• Collating court documents and preparing electronic and hard-copy court bundles
• Diary and calendar management
• Billing and matter administration
• Providing financial and administrative support to the practice
• Opening, maintaining and closing electronic files
• General legal secretarial and administrative support to the Disputes team

About You

To be considered for this role, you will possess:

• 3 years' experience as a Legal Secretary
• Previous experience supporting a Disputes or Litigation practice
• Strong organisational and file management skills
• The ability to work autonomously and proactively
• Intermediate to advanced Microsoft Office skills, particularly in Word, Outlook, Excel and PowerPoint
• Excellent written and verbal communication skills
• Experience using document management systems such as FileSite or similar
• Experience using billing systems such as Aderant Expert or similar
• A professional, team-oriented approach with strong attention to detail

The Benefits

This is an excellent opportunity to join a well-established corporate law firm offering:

• Flexible working arrangements
• 26 weeks paid parental leave
• Study assistance and professional development opportunities
• Employee Assistance Program
• Annual flu vaccinations and skin checks
• Daily breakfast
• Corporate discounts
• Regular social and team events
• Exposure to a high-quality client base and interesting legal matters
• A collaborative and supportive workplace culture