Legal Assistant

Assiduous Staffing Pty Ltd.; Sydney; On-site; AUD 60,000 - 76,000; Full time

Benefits offered by this job

Up to 20 weeks parental leave

Health insurance

Wellbeing programs

Employee Assistance Program

Social and community events

Extra annual leave

Corporate discounts

Job summary

Assiduous Staffing Pty Ltd. is assisting a leading national law firm in Sydney to hire a Legal Secretary for the Dispute Resolution team. You will manage calendars, coordinate travel, prepare documents, handle file management, and oversee monthly billing while assisting with court filings and general admin.

The ideal candidate has 12+ months’ experience, is proficient with billing software (Aderant or Elite 3E) and demonstrates strong attention to detail and teamwork in a fast-paced environment.

Qualifications

• 12+ months experience as a Legal Secretary.
• Experience with billing software (Aderant or Elite 3E).
• Strong billing experience.
• Excellent communication skills and proactive mindset.

Responsibilities

• Managing calendars, scheduling meetings and coordinating travel
• Preparing and amending legal documents and correspondence
• File and matter management (electronic and hard copy)
• Monthly billing and time entry
• Opening and closing matters
• Assisting with court documents, briefs and e-filing
• General administrative support to the team

Skills

Legal secretary

Billing experience

Attention to detail

Communication skills

Teamwork

Tools

Aderant

Elite 3E

Job description

This leading national law firm has a strong reputation for their people-first approach. They’re known for being friendly, down-to-earth and supportive, with a genuine focus on technology, staff wellbeing and work-life balance. As the firm continues to grow, now is a great time to join and be part of their success.

They offer a strong range of benefits designed to support wellbeing and balance. Employees have access to up to 20 weeks of paid parental leave, discounted gym memberships and health insurance, salary continuance insurance, an Employee Assistance Program, and wellbeing initiatives for parents and carers. They also encourage connection through regular social, sporting and community events, along with meaningful pro bono and charitable opportunities. Staff can purchase extra annual leave, access corporate discounts and take part in internal recognition programs.

The Role & Duties

Working in the Dispute Resolution team, this is a busy role supporting a team of senior lawyers across a broad range of matters. You’ll be an integral part of a close-knit team that values collaboration, efficiency and a proactive attitude. Your responsibilities will include:

• Managing calendars, scheduling meetings and coordinating travel
• Preparing and amending legal documents and correspondence
• File and matter management (electronic and hard copy)
• Monthly billing and time entry
• Opening and closing matters
• Assisting with court documents, briefs and e-filing
• General administrative support to the team

About You

• 12+ months experience as a Legal Secretary
• Confident using legal billing software (ideally Aderant or Elite 3E)
• Strong billing experience
• Strong attention to detail and ability to prioritise
• Friendly, adaptable and team-focused
• Excellent communication skills and a proactive mindset

Please note that unfortunately we cannot consider WHV Holders, law students or law graduates for this position.