Legal Operations Assistant — Remote, Fast-Paced Admin

Rankin Ellison Lawyers; Newcastle City Council; Hybrid; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Structured training & onboarding

Friendly team environment

Flexible work arrangements (including

Learning and development opportunities

Competitive remuneration

Office and team events

Job summary

Rankin Ellison Lawyers in Newcastle is seeking a detail-oriented Legal Operations Assistant to support our Insurance team. This entry-level permanent role focuses on maintaining efficient high-volume workflows and accurate administration.

You will handle file opening, document preparation, basic redaction, and general admin across the Insurance practice, with training and flexible work arrangements to help you grow within the firm.

Qualifications

• Experience in an administrative support role, ideally in high-volume admin environments.
• Able to manage large volumes of work at speed while maintaining accuracy.
• Strong knowledge of Microsoft Office Suite (Word, Adobe Pro) and excellent written and verbal communication skills.
• Demonstrates initiative and reliability, with a self-directed approach.

Responsibilities

• File opening, sorting and ongoing file management per practice protocols.
• Document redaction and preparation of standard precedent documents.
• Use of Lexis Affinity and other legal software as needed.
• General administrative support across the Insurance team.

Skills

Administrative support

Data entry

Microsoft Word

Adobe Pro

Verbal & written communication

Lexis Affinity knowledge

Initiative & ownership

Certificate III in Business Admin

Education

Certificate III in Business Administration or equivalent

Tools

Lexis Affinity

Job description

Rankin Ellison Lawyers in Newcastle is seeking a detail-oriented Legal Operations Assistant to support our Insurance team. This entry-level permanent role focuses on maintaining efficient high-volume workflows and accurate administration.

You will handle file opening, document preparation, basic redaction, and general admin across the Insurance practice, with training and flexible work arrangements to help you grow within the firm.