Legal Operations Assistant

Rankin Ellison Lawyers; Newcastle City Council; Hybrid; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Structured training & onboarding

Friendly team environment

Flexible work arrangements (including

Learning and development opportunities

Competitive remuneration

Office and team events

Job summary

Rankin Ellison Lawyers in Newcastle is seeking a detail-oriented Legal Operations Assistant to support our Insurance team. This entry-level permanent role focuses on maintaining efficient high-volume workflows and accurate administration.

You will handle file opening, document preparation, basic redaction, and general admin across the Insurance practice, with training and flexible work arrangements to help you grow within the firm.

Qualifications

• Experience in an administrative support role, ideally in high-volume admin environments.
• Able to manage large volumes of work at speed while maintaining accuracy.
• Strong knowledge of Microsoft Office Suite (Word, Adobe Pro) and excellent written and verbal communication skills.
• Demonstrates initiative and reliability, with a self-directed approach.

Responsibilities

• File opening, sorting and ongoing file management per practice protocols.
• Document redaction and preparation of standard precedent documents.
• Use of Lexis Affinity and other legal software as needed.
• General administrative support across the Insurance team.

Skills

Administrative support

Data entry

Microsoft Word

Adobe Pro

Verbal & written communication

Lexis Affinity knowledge

Initiative & ownership

Certificate III in Business Admin

Education

Certificate III in Business Administration or equivalent

Tools

Lexis Affinity

Job description

Rankin Ellison Lawyers has a current entry level opportunity for a detail-oriented Legal Operations Assistant to join our Newcastle Insurance team.

About Us

Rankin Ellison Lawyers is a successful insurance and personal services legal firm with offices in both Newcastle and Sydney. We are a preferred legal adviser for several major government and non-government organisations, and a large part of our work consists in acting for government agencies and departments in complex statutory litigation matters.

About the Role

As a Legal Operations Assistant, you will provide essential operational and administrative support across our Insurance practice. This is an entry level permanent, full-time position suited to someone who thrives under pressure, works accurately at pace, and takes pride in keeping a high-volume practice running efficiently.

Your responsibilities will include:

• File opening, sorting, and ongoing file management in accordance with practice protocols.
• Document redaction and preparation of standard precedent documents.
• Use of Lexis Affinity.
• General administrative support across the wider Insurance team.

About You

To be successful in this role, you will:

• Have demonstrated experience in an administrative support role, ideally within a data entry or high volume admin environment.
• Be comfortable managing large volumes of work at speed, without compromising accuracy or attention to detail.
• Have sound working knowledge of Microsoft Office Suite, including Word and Adobe Pro.
• Demonstrate excellent written and verbal communication skills.
• Be a reliable, self-directed team member who exercises initiative and takes ownership of their work.
• Experience using Lexis Affinity is desirable but not essential. A Certificate III in Business Administration or equivalent is well regarded.

• Structured one-on-one training and onboarding support.
• Friendly, cohesive team environment within a well-established firm.
• Genuine work-life balance and flexible work arrangements, including work-from-home options.
• Learning and development opportunities.
• Competitive remuneration, commensurate with experience.
• Office and team events throughout the year.