Legal & Governance Administrative Assistant

Catholic Education Western Australia; Australia; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Paid leave over Christmas and Easter

Flexible working arrangements

Professional development

Wellbeing initiatives

Meaningful enterprise-wide work

Job summary

Catholic Education Western Australia Limited is seeking an experienced Administrative Assistant to support the General Counsel and Legal Services within Strategy and Governance. The role requires proactive organization, confidential record-keeping, and efficient handling of correspondence and meetings.

The successful candidate will manage calendars, coordinate meetings, and assist with budgets and administrative processes while contributing to continuous improvements in legal services support.

Qualifications

• Demonstrated experience providing high-level administrative support including calendar management and meeting coordination.
• Proficiency in Microsoft Office to support day-to-day operations.
• Experience tracking timelines, deliverables and follow-up actions while managing multiple priorities.
• Excellent written and verbal communication with a professional, customer-focused approach.
• Ability to handle sensitive information with confidentiality and discretion.

Responsibilities

• Prepare accurate briefing notes, reports and timelines using appropriate formatting.
• Coordinate meetings, agendas, room bookings, records and follow-up actions within deadlines.
• Proactively manage incoming and outgoing legal correspondence and matter-related administration.
• Maintain confidential electronic law content and matter files in a cloud-based environment.
• Monitor budget expenditure and coordinate stationery, travel and other administrative requirements.
• Support improvements to legal administrative processes within Strategy and Governance.

Skills

Calendar management

Meeting coordination

Record-keeping

Microsoft Office

Communication

Confidentiality

Time management

Team player

Tools

Microsoft Office

Job description

Catholic Education Western Australia Limited is seeking an experienced Administrative Assistant to support the General Counsel and Legal Services within Strategy and Governance. The role requires proactive organization, confidential record-keeping, and efficient handling of correspondence and meetings.

The successful candidate will manage calendars, coordinate meetings, and assist with budgets and administrative processes while contributing to continuous improvements in legal services support.