Legal Executive Assistant – Infrastructure Projects (Sydney)

MinterEllison; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

MinterEllison in Sydney is seeking an experienced Legal Executive Assistant to join the Projects, Infrastructure and Construction team on a permanent, full-time basis. You will provide high-quality administrative support to enable the team to deliver market-leading legal and consulting services.

Key duties include proactive diary and email management, document production, client liaison, monthly billing, financial hygiene, file management, travel coordination, and AML-compliant practices,

Qualifications

• Legal Executive Assistant experience required.
• Strong organisational and multitasking abilities.
• Excellent written and verbal communication.
• Ability to work independently and with stakeholders.

Responsibilities

• Proactive diary and email management
• Document production and amendments
• Liaising with clients and stakeholders to foster relationships, and maintaining client databases and key contact information
• Monthly client billing and client/matter reporting
• Assist with general financial hygiene including timesheet entries/modification, debt collections, voucher requests, client monies, client reporting
• Arrange general and trust account receipting and disbursing of funds
• File management, including matter opening and closing & electronic and physical filing
• Travel arrangements and meeting coordination
• Reconciling corporate expenses
• Maintaining an understanding of AML-related procedures and applying them accurately and consistently in day-to-day practice
• Other general administrative tasks and ad hoc duties as required

Skills

Time management

Attention to detail

Independent work

Communication skills

MS Office proficiency

Tools

MS Word

Excel

PowerPoint

Teams

Job description

MinterEllison in Sydney is seeking an experienced Legal Executive Assistant to join the Projects, Infrastructure and Construction team on a permanent, full-time basis. You will provide high-quality administrative support to enable the team to deliver market-leading legal and consulting services.

Key duties include proactive diary and email management, document production, client liaison, monthly billing, financial hygiene, file management, travel coordination, and AML-compliant practices,