Legal Assistant - Part Time

Barratt Galvin; Sydney; On-site; AUD 60,000 - 72,000; Part time

Benefits offered by this job

Wellbeing allowance

Home office allowance

Mentoring program

Job summary

Barratt Galvin is assisting a leading international law firm in Sydney to recruit an experienced Legal Assistant for a parental leave cover, part-time role within the Financial Services practice of the Corporate team. The position supports two Partners and two Senior Associates, with fixed days Monday to Wednesday and a crossover day with a job-share partner.

The successful candidate will manage diaries, billing, travel and document workflows, while mentoring junior team members and driving

Qualifications

• Demonstrated experience as a Legal Assistant or senior legal support professional in a legal or professional services environment.
• Proven experience supporting senior stakeholders, with sound judgement and discretion.
• Strong organisational skills and the ability to manage competing priorities and tight deadlines.
• Experience with billing, reporting and matter management systems.

Responsibilities

• Managing diaries, inboxes and workflows, and coordinating day-to-day administrative matters
• Preparing and managing correspondence, documents and matter files
• Coordinating meetings, calls, events and travel arrangements
• Liaising confidently with clients and internal stakeholders
• Managing billing, including pre-bills, edits, finalisation and cost reporting
• Monitoring deadlines and following up on outstanding actions
• Collaborating with other Legal Assistants and Administrative Assistants across the Corporate group
• Contributing ideas for more efficient ways of working, including technology and AI tools

Skills

Legal support

Stakeholder support

Organisational skills

Billing & reporting

Tools

Billing systems

Matter management

Job description

About the Firm

Our client is a leading international law firm with a well-established presence in Sydney and across major markets worldwide. Known locally as a genuine market leader, the firm has built a reputation for its supportive, high-performing culture, offering a professional and collegiate environment where business services and legal support staff are highly valued. With a strong focus on inclusion, wellbeing and flexible ways of working, the firm invests heavily in the growth of its people and prides itself on being a genuinely great place to build a long-term career.

The Role

We are recruiting an experienced Legal Assistant to support the Financial Services practice within a well-regarded Corporate team in Sydney. This part-time role is offered on a parental leave cover contract until September 2027, as part of a job share with another experienced Legal Assistant, supporting two Partners and two Senior Associates.

Working days are fixed at Monday, Tuesday and Wednesday, with Wednesday being a crossover day with your job share partner. This suits a confident, organised Legal Assistant who enjoys being a trusted right-hand to senior lawyers in a fast-paced, high-performing team.

Key Responsibilities

• Managing diaries, inboxes and workflows, and coordinating day-to-day administrative matters
• Preparing and managing correspondence, documents and matter files
• Coordinating meetings, calls, events and travel arrangements
• Liaising confidently with clients and internal stakeholders
• Managing billing, including pre-bills, edits, finalisation and cost reporting
• Monitoring deadlines and following up on outstanding actions
• Collaborating with other Legal Assistants and Administrative Assistants across the Corporate group
• Contributing ideas for more efficient ways of working, including technology and AI tools

Candidate Requirements

• Demonstrated experience as a Legal Assistant or senior legal support professional in a legal or professional services environment
• Proven experience supporting senior stakeholders, with sound judgement and discretion
• Strong organisational skills and the ability to manage competing priorities and tight deadlines
• Experience with billing, reporting and matter management systems
• Previous job share experience desirable but not essential
• A service-oriented mindset and willingness to mentor junior team members

Why Apply

Join a high-performing, market-leading practice within a truly international firm, working alongside supportive senior lawyers. The firm invests heavily in its people, offering structured development, mentoring, a strong focus on wellbeing, and additional benefits including wellbeing and home office allowances.