Legal Assistant - Banking & Finance

Nulsen Disability Services; Sydney; On-site; AUD 60,000 - 80,000; Full time

Job summary

Mills Oakley, a leading national law firm, is seeking a Legal Assistant for the Banking and Finance team in our Sydney office. The role requires attention to detail, strong client service, and excellent diary management.

You will support drafting documents, file onboarding, and billing processes, working in a collaborative, fast-paced environment. The ideal candidate has 3+ years’ experience as a Legal Assistant, familiarity with banking and finance transactions, and proficiency in the Microsoft

Qualifications

• At least 3 years’ experience as a Legal Assistant.
• Experience in Banking and Finance or transactional practice preferred.
• Proficient in MS Office and document formatting.
• Strong client service mindset and ability to meet deadlines.

Responsibilities

• Liaising with clients and other external and internal contacts by phone and email.
• Preparing draft legal documents and business development material.
• Diary management and scheduling.
• Assisting with meeting and small event preparation.
• Managing file opening and client onboarding processes.
• Word processing and formatting across Word, PowerPoint and Excel.
• Billing and assisting with regular cost updates.
• File management including document and email filing.

Skills

Communication skills

Diary management

MS Office

Client service

Attention to detail

Deadline-driven

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Microsoft Teams

Job description

An exciting opportunity has arisen for a Legal Assistant to join our Banking and Finance team in our Sydney Office.

About Us

Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we’ve grown into a Top 5 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and collaborative ethos. Mutual trust and respect are at the heart of everything we do.

The Role

An exciting opportunity has arisen for a Legal Assistant to join our Banking and Finance team in our Sydney Office. As a Legal Assistant you will display a willingness to learn and have exceptional attention to detail.

Responsibilities will include the following:

• Liaising with clients and other external and internal contacts (over the phone and email, as required);
• Preparing draft legal documents and business development material;
• Diary management;
• Assisting with meeting and small event preparation;
• Managing file opening and client onboarding processes;
• Word processing and formatting (across Word, PowerPoint and Excel programs);
• Billing and assisting with the management of regular cost updates; and
• File management (including document and email filing).

Who We Are Looking For

Ideally, you will have at least 3 years’ experience as a Legal Assistant and preferably have experience in the Banking and Finance space or other commercial transactional practice areas. The ideal candidate will have excellent communication and diary management skills, with a strong client service focus. You will be proficient in the Microsoft Suite (including Microsoft Teams) and have good experience with general word processing and formatting. You will have the ability to prioritise tasks, take initiative to solve problems, have good attention to detail and a proven history of meeting deadlines.

This is a great opportunity for someone looking to take the next step in their career in a fun, fast paced and collaborative team environment.

What We Offer

We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

• Dress for your day;
• Discounted health insurance;
• Employee Assistance Program;
• Discounts to gyms and studios across Australia;
• Study and exam leave;
• Competitive referral bonus; and
• Other amazing perks!