Legal Assistant

Victoria Legal Aid; Geelong; Hybrid; AUD 67,000 - 81,000; Full time

Benefits offered by this job

Flexible hybrid work arrangement

Salary packaging options

Annual salary increase

Employee assistance program

Leave benefits

Job summary

Victoria Legal Aid in Geelong is seeking an Administrative Assistant to support lawyers and staff with a busy caseload. The role offers data entry, document preparation, file management and front-desk reception in a hybrid work setting on Wadawurrung Country.

The ideal candidate will manage multiple tasks, communicate empathetically with clients from diverse backgrounds and deliver high-quality, client-focused services.

Qualifications

• Ability to manage multiple tasks effectively, prioritize workload and meet deadlines.
• Strong communication skills to engage with clients empathetically and effectively.
• Commitment to providing high-quality, client-focused services in a sensitive environment.
• Advanced proficiency in Microsoft Office Suite and familiarity with client database management.
• Proactive attitude and ability to work in a team.

Responsibilities

• Data entry and document preparation.
• Managing files and providing general administrative support.
• Reception duties and first point of contact for clients in person and over the phone.

Skills

Multitasking

Communication

Client-focused service

Microsoft Office

Client database management

Tools

Microsoft Office Suite

Job description

About this roleFull time or part-time maximum term position up to December 2027Salary range: $67,350 - $81,080 plus superUp to $15,900 in salary packaging, flexible hybrid work arrangementAbout the roleVictoria Legal Aid (VLA) is looking for an Administrative Assistant to join our Geelong team. This is a busy and varied role where you'll work closely with lawyers and other staff to help provide quality legal services to the local community.Working as part of our legal team and reporting to the Administrative Services Manager, you'll provide a mix of administrative and reception support to help keep the office running smoothly.Your day-to-day work will include data entry, preparing documents, managing files and providing general administrative support. You'll also be one of the first points of contact for our clients, welcoming people to the office and responding to enquiries in person and over the phone.This role is based at our Geelong office on Wadawurrung Country.About youAs our ideal candidate, you will possess:Ability to manage multiple tasks effectively, prioritize your workload, and meet deadlines, even in a busy environment.Strong communication skills to engage with clients empathetically and effectively, especially those from disadvantaged backgrounds.A commitment to providing high-quality, client-focused services in a sensitive environment.Advanced proficiency in Microsoft Office Suite and familiarity with client database management.A proactive attitude and the ability to work effectively in a team setting, contributing to a positive workplace culture.Don't meet every requirement? At VLA, we understand that your work and life experiences can be just as valuable. If your CV doesn't align perfectly with our job description, we strongly encourage you to apply. You may be just the right candidate.About VLAWe offer legal representation, family dispute resolution and non-legal advocacy to those who need it most. With over 1500+ staff employed in 16 offices across Victoria, we help people with their legal problems by providing information, advice and education with a focus on the prevention and early resolution of legal problems.Our clients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds and foster a work culture that's inclusive as well as diverse. Your unique ideas and perspectives are valued so that we best represent the people we serve.Employee benefitsA focus on work-life balance, including flexible working arrangementsHybrid work from home & office modelGenerous leave benefits, including:Three days paid seasonal leave (to be taken between Boxing Day and New Year's Day public holidays)Paid gender affirmation leaveFive days both paid reproductive and fertility leave per calendar yearAnnual 3% salary increase each December plus performance-related salary incentivesAttractive salary packaging options including General Expenses up to $15,900, Meals & Entertainment up to $2,650 PLUS Novated LeasingIndividual learning and professional development opportunities, tailored to your role and career goalsFree annual flu vaccinationsAccess to our Employee Assistance Program, including confidential counselling and access to a range of mental health and wellbeing resources.How to applyTo be considered for this role, please submit your current resume and a cover letter.If you require adjustments to the recruitment and selection process or need an alternative format to any of the application material, please don't hesitate to get in touch with our team.For further information, please review the attached position description or Paula Doyle, Administrative Services Manager on [phone] or [e-mail] agency applications will be accepted.Applications close by 11.59pm on Wednesday 28 October 2026.Other relevant informationIt is a requirement that staff attend for office-based days at their primary work location. In line with this requirement, interstate applications will be considered only where the candidate is able and willing to relocate to Victoria, unless part of a border community.VLA is committed to putting the safety and wellbeing of children first.Job detailsJob Reference: VG/VLA/RSD/1951778Location: GeelongWork Type: Fixed term - full time or part timeJob Function: Administration / SecretarialClassification: WVR 2.2 - 22AO3DSalary Range: $67,350 - $81,080Job Duration: Up to December 2027Date posted: 14-Oct-2026Application Close Date: 28-Oct-2026