Legal Assistant

St Vincent de Paul Society Queensland; Brisbane; On-site; AUD 44,000 - 58,000; Full time

Benefits offered by this job

Competitive hourly rates

Salary packaging up to $15,900 + $2,Ц?

Employee Assistance Program

Medibank health insurance discounts

Job summary

St Vincent de Paul Society Queensland in South Brisbane is seeking a Legal Assistant to provide timely admin support to the Legal and Governance team. The role emphasizes board software, governance documentation, and financial admin tasks.

Applicants should have a Certificate III in Business Administration or equivalent and prior Legal Assistant experience. A full-time max-term contract covers 38 hours per week with a parternity leave vacancy and robust screening requirements.

Qualifications

• Certificate III in Business Administration or equivalent.
• Previous experience as a Legal Assistant in a diverse in-house team.
• Proficiency in Microsoft Office and strong organisational skills.
• Experience with Property/Leasing, Insurance or Wills & Estates is advantageous.

Responsibilities

• Administer Onboard, the board management software used by the office.
• Administer Lawmaster, the legal practice management software used by the office.
• Deliver clerical support services in a professional and timely manner.
• Manage databases, file management and governance documentation.
• Prepare governance/legal reports and records.
• Update SharePoint pages and document library for internal use.
• Process invoices, manage credit cards, reconciliations and POs.
• Provide information to stakeholders with reporting and document distribution.
• Review practices to reflect best practice and ensure timely delivery.
• General admin tasks including mail, filing, scanning, travel and accommodation.
• Support project work for Legal and Governance functions.

Skills

Legal administrative experience

Microsoft Office proficiency

Attention to detail

Education

Certificate III in Business Administration or equivalent

Tools

Onboard

Lawmaster

SharePoint

Job description

The St Vincent de Paul Society Queensland, including Vinnies Housing and our Vinnies Retail Stores, is committed to making a positive difference in our communities.

Through a diverse range of positions, locations and opportunities, we work towards one common cause by providing hope, support and housing solutions for Queenslanders in need.

As one of the state's largest charities, support service providers and community housing providers, we support hundreds of thousands of Queenslanders each year through issues like homelessness, poverty, family breakdown, domestic violence, financial hardship and housing insecurity.

No matter the role, each one of our team members has an important part to play in shaping a more just and compassionate society.

Why You'll Love Working with Us

Make a Real Difference – Every hour you invest contributes directly to improving lives in our community.

Be Rewarded for Your Time – Enjoy competitive hourly rates under our Enterprise Agreement, recognising the value of your skills and dedication.

Boost Your Take-Home Pay – Maximise your income with generous Not-for-Profit salary packaging benefits: up to $15,900 annually, plus an additional $2,650 for meals and entertainment.

Your Health Matters – Access comprehensive support through our Employee Assistance Program, plus exclusive Medibank health insurance discounts to help you thrive inside and outside of work.

Find Your Work Family – Join a genuinely inclusive team where you’re seen, heard, and supported.

The Role

As a Legal Assistant at St Vincent de Paul Society Queensland, you will provide timely administrative support to our Legal team, operating within the broader Legal and Governance team. You will bring Legal Assistant experience and a proactive approach to support the team.

Key responsibilities include:

Administer Onboard, the board management software used by the office

Administer Lawmaster, the legal practice management software used by the office

Deliver clerical support services in a professional and timely manner.

Manage required databases and systems including general file management

Preparation of governance/legal reports and records.

Update and maintain required SharePoint pages and document library, ensuring all required information and resources are available for internal use.

Provision of financial support tasks including processing of invoices, credit card management, receipt reconciliations and purchase orders.

Provision of information to key stakeholders including reporting, distribution of documents, and preparation of documentation, in conjunction with the broader legal team.

Review and inform established work practices, ensuring internal procedures reflect best practice and enable efficient and timely delivery of services.

General administrative support services including management of outgoing and incoming mail, filing, scanning, photocopying, travel and accommodation arrangements, as directed.

Support project work initiatives to support the delivery of Legal and Governance functions.

This is a full-time, max-term (38 hours per week), based in South Brisbane. The contract will be offered to cover a vacancy arising under parental leave and will be for at least the period of 12 months.

About You

To be successful in the role, you will meet the following criteria:

Superior organisational skills and computer literacy including strong proficiency in Microsoft Office suite.

Certificate III in Business Administration or equivalent professional experience.

Previous experience as a Legal Assistant supporting a diverse in-house legal team.

Experience working in Property/Leasing, Insurance and/or Wills & Estates in an administrative/assistant capacity would be advantageous.

Professional demeanour including the ability to work with a diverse range of key stakeholders and build rapport

Personal aptitude for attention to detail and data accuracy.

We are committed to Safeguarding

St Vincent de Paul Society Queensland, Vinnies Housing and Vinnies Retail Stores are committed to promoting and protecting the welfare, wellbeing and human rights of all people who interact with, or are affected by, our work, particularly those who may be at risk of abuse, neglect or exploitation.

We have robust recruitment and screening processes to attract people who share our values and uphold our zero-tolerance approach to abuse, neglectand exploitation.

All employees,membersand volunteers are expected to uphold this commitment. Roles involving direct work with children or adults at risk require a valid Blue Card, which must be verified before commencement. Successful candidates will also undergo relevant background screening which includes a police check and reference checks as part of the recruitment process.Some positions may also require a pre-employment medical check.

We are committed to meaningful equity and diversity in our workforce. Applications from Aboriginal and Torres Strait Islanderpeople arestrongly encouraged. To be eligible for this position you must havean appropriate visato work in Australia/New Zealand.