Legal Administrative Assistant

Wotton Kearney; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

FLEX for all

Mentoring program

Inclusive culture

CSR activities

Parental leave entitlements

Home office allowance

Education assistance

Employee Assistance Program

Job summary

Wotton Kearney, a specialist insurance law firm, seeks a Legal Administration Assistant to join the General Liability team in Brisbane. You will manage matters from opening to closure, handle court documents, prepare materials for meetings, and assist with billing and client communications.

The role offers exposure to diverse insurance matters and a collaborative, supportive team. Ideal candidates bring prior legal admin experience, familiarity with Queensland court processes, strong

Qualifications

• Previous experience as a Legal Administration Assistant, Legal Assistant or Legal Secretary.
• Litigation experience and understanding of Queensland court processes and legal documentation.
• Strong organisation and time-management skills.
• Proactive, practical approach and ownership of day-to-day tasks.
• Strong attention to detail and producing high-quality work.
• Familiarity with legal billing processes; iManage and/or Aderant advantageous.

Responsibilities

• Manage the opening, maintenance and closure of matters, ensuring files and documentation are accurate and up to date.
• Prepare and finalise correspondence, court documents, subpoenas, briefs to Counsel and settlement documentation.
• Coordinate court filing, service requirements and key matter dates, deadlines and milestones.
• Assist with the preparation of materials for meetings, mediations, hearings and other matter-related activities.
• Support monthly and quarterly billing, invoicing, disbursements and expense reconciliation.
• Manage diaries, inboxes, meetings, travel and day-to-day administrative requirements for fee-earners.
• Liaise with clients, internal teams, courts and external service providers to keep matters progressing smoothly.
• Provide broader administrative support to the General Liability team as required.

Skills

Legal administration

Organization

Billing processes

Client liaison

Tools

iManage

Aderant

Job description

The opportunity: At Wotton Kearney, we’re a specialist insurance law firm across the APAC region, known for our down-to-earth people, collaborative culture and practical approach to the work we do.

We’re looking for a Legal Administration Assistant to join our General Liability team in Brisbane. This is a varied, hands-on role where you’ll work closely with our legal professionals and provide support across all stages of a matter, from file management and court documentation through to billing, client correspondence and settlement administration.

You’ll join a busy and supportive team where you’ll have the opportunity to take ownership of your work, broaden your legal administration experience and play an important role in keeping matters moving efficiently.

Duties and responsibilities:

• Manage the opening, maintenance and closure of matters, ensuring files and documentation remain accurate, organised and up to date.
• Prepare and finalise correspondence, court documents, subpoenas, briefs to Counsel and settlement documentation.
• Coordinate court filing, service requirements and key matter dates, deadlines and milestones.
• Assist with the preparation of materials for meetings, mediations, hearings and other matter-related activities.
• Support monthly and quarterly billing, invoicing, disbursements and expense reconciliation.
• Manage diaries, inboxes, meetings, travel and day-to-day administrative requirements for fee-earners.
• Liaise with clients, internal teams, courts and external service providers to keep matters progressing smoothly.
• Provide broader administrative support to the General Liability team and assist colleagues across WK when required.

About you:

• Previous experience as a Legal Administration Assistant, Legal Assistant or Legal Secretary.
• Litigation experience and an understanding of Queensland court processes and legal documentation.
• Strong organisation and time-management skills, with the ability to balance competing priorities.
• A proactive, practical approach and confidence taking ownership of day-to-day tasks.
• Strong attention to detail and a focus on producing accurate, high-quality work.
• Familiarity with legal billing processes and systems, with experience using iManage and/or Aderant advantageous.

Why Wotton Kearney?

• FLEX for all.We care about client outcomes, quality, and business and cultural contributions.
• Our mentoring programoffers continuous support and guidance throughout your career. You'll have access to training, conferences, and workshops, keeping you updated on the latest developments in the legal and insurance industries.
• Our culturesets us apart.Collegiate, open, innovative, passionate about everything we do.
• We give backto the community.Join us in CSR activities to support our charity partners, from building houses in Cambodia, participating in fun runs or baking cup cakes, there's a way for everyone to contribute.
• Leaders of the pack.Work with a firm that understands its purpose, has a singular focus on the insurance industry and is excited by the potential for growth in our market!
• Supporting youwith generous parental leave entitlements, purchased annual leave, home office allowances, education assistance, Employee Assistance Program and many more.

We are committed to fostering an inclusive and diverse workplace at Wotton Kearney. As part of our dedication to accessibility, we strive to support candidates with disabilities throughout the interview process.

If you require any accommodations or assistance during the application and interview stages please contact Katarina Mali, Talent Acquisition Business Partner on *************@wottonkearney.com

We’re doing this recruitment in-house! We are not accepting submissions from recruitment agencies for this role. We’d love to hear from you directly! Any CV’s sent to Wotton Kearney by a recruitment agency will be treated as unsolicited and fees will not be payable.