Legal Administrative Assistant

HBA Legal; Canberra; On-site; AUD 45,000 - 65,000; Full time

Benefits offered by this job

Health and Wellbeing Program

Mentoring and career development

Staff discounts

Job summary

HBA Legal Pty is seeking an experienced administrative assistant or law student to join our Canberra office on a full or part-time basis (minimum 3 days). The role supports the Executive Legal Assistant and teams handling Federal Workers’ Compensation matters for insurers, self-insured organisations, government agencies and major corporations.

Ideal candidates have prior legal or professional services experience, familiarity with ActionStep or similar billing systems, and excellent communication

Qualifications

• Experience with legal proceedings and case management is required.
• Working knowledge of Actionstep or similar billing system.
• Excellent oral and written communication skills are essential.
• Ability to work autonomously and manage time effectively.
• Strong attention to detail and organisational skills.
• Experience supporting matters before tribunals (ART, FW Commissioner, NCAT) is advantageous.
• Experience in the insurance sector and professional services environment.

Responsibilities

• Day-to-day support to the Executive Legal Assistant and teams.
• General administration including filing, scanning, data entry, mail management.
• Communicate with courts, clients and internal/external stakeholders.
• Open new file matters in the CMS and e-file documents.
• Assist with briefs to counsel and medical experts as required.
• Office maintenance and adherence to client naming guidelines.
• Support internal communications and engagement in Sydney office.

Skills

Legal proceedings experience

Case management

Actionstep or billing system

Oral and written communication

Autonomy

Attention to detail

Time management

Interpersonal skills

Insurance sector experience

Administrative support in law/white-c}

Education

Law student

Tools

ActionStep

Job description

HBA Legal is a team of award-winning solicitors offering a highly competitive suite of legal and technical claims services to meet the needs of today’s insurance marketplace. We have offices across the country in Perth, Sydney, Brisbane, Canberra, Melbourne and Newcastle.

We are an evolved legal services business, with a different approach to practice. Bureaucracy is long banished in favour of plain-English, responsiveness and flexibility. We apply creative thinking to bring expert solutions across legal challenges, claims, risk and business processing.

Learn more by visiting our website: https://www.hbalegal.com/

About therole and your team

This role is situated in our Statutory Lines practice group in an established team lead by Partner, Kate Watson. The industry work is Federal Workers Compensation matters. Our team is recognised for its expertise in workers' compensation, acting for insurers, self-insured organisations, government agencies and major corporations across Western Australia, Canberra, and New South Wales.

We are looking for an experienced administrative assistant or law student to join our Canberra office on a full or part-time basis (minimum 3 days), ideally with prior experience in legal, insurance or other professional services.

Key responsibilities include:

• Day to Day support to the Executive Legal Assistant and their respective teams of fee earners
• Day to Day general administration including but not limited to filing, scanning, data entry, mail management, courier bookings and database management
• Communication to key internal and external stakeholders in person, via phone and email correspondence including to the courts and clients
• Opening of new file matters in the CMS
• E-filing incoming and outgoing emails and documents
• Assisting with collating briefs to counsel and / medical experts as required
• Assist with general office maintenance when required including kitchen housekeeping
• Assisting the team with general administration including renaming in ActionStep, briefs and naming new file documents, adhering to client naming guidelines
• Assisting with client queries by phone and email
• General Office maintenance when required, including kitchen housekeeping.
• Support internal communication, culture, and engagement initiatives within the Sydney office.

What we are looking for:

• Experience with legal proceedings and case management.
• Working knowledge of Actionstep/ or similar billing system
• Excellent oral and written communication skills
• Ability to work autonomously
• Strong attention to detail
• Strong time management and organisational skills
• Excellent interpersonal skills
• Previous experience in similar role in a law firm, professional services or corporate environment.
• Previous experience supporting matters before the Administrative Review Tribunal (ART), Fair Work Commission, NCAT, or similar tribunals.
• Experience in the Insurance sector

What we can offer you:

• Relaxed office environment where you can "Dress for your Day".
• Structured mentoring and career development opportunities through internal and external training.
• Health and Wellbeing: Employee Assistance Program with 24/7 complimentary confidential counselling, nutrition, legal, and financial advice. Corporate head-space membership, and annual flu vaccinations.
• Access to everyday discounts through our corporate discount schemes.

Why HBA?

We strive to create an environment where people can and do perform at their very best. They understand what we are creating, and they want to be a part of it, because they understand the difference that we make to our clients’ lives. And where we succeed, we share the rewards and recognise people in ways that celebrate our achievements.

HBA is all about doing things differently. We challenge the stereotypes associated with traditional law firms in terms of our structure, management style and way of life. Creativity and innovation are at the heart of everything we do.

Please know that as much as we would like to, we can't always get back to everyone.At this stage, only shortlisted candidates will be contacted.

We encourage people of all genders, Aboriginal and Torres Strait Islander people, people with disabilities and people with culturally and linguistically diverse backgrounds to apply for this role.

Please note in order to comply with our regulatory obligations, all successful candidates must consent to HBA Legal conducting background checks.