Lease Administrators | Melbourne

Toll People; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Collaborative team

Property environment exposure

Career development

Job summary

Toll Group in Melbourne is seeking two lease administrators to support a project implementing a new Property Management System, focusing on accurate lease data, migration readiness and governance.

You will review lease documentation, validate terms, cleanse data, prepare for migration, and collaborate with stakeholders during testing and UAT to ensure a seamless transition.

Qualifications

• 2+ years' experience in lease administration, ideally within commercial property sectors.
• Advanced Excel skills and data handling capabilities.
• Experience with Property Management Systems (Prolease/MRI preferred).

Responsibilities

• Review and validate lease data from agreements, amendments and schedules.
• Verify key lease terms including dates, options, rent, incentives and costs.
• Identify and resolve missing or inconsistent data with stakeholders.
• Prepare data for migration into the new Property Management System.
• Support data mapping, migration testing and UAT and reconciliations.

Skills

Lease administration

Excel

Data validation

Stakeholder management

Property systems

Tools

Prolease

MRI

Job description

Our Toll Property team based in our corporate office in Melbourne are seeking two lease administrators to assist with a project supporting the implementation of a new Property Management System.

This role will play a critical part in ensuring the accuracy, integrity and completeness of lease and property data across the portfolio, preparing information for migration and helping deliver a successful system implementation.

Working closely with internal stakeholders, you'll bring together your lease administration expertise and strong data skills to identify discrepancies, cleanse and reconcile information, support testing and migration, and help establish better property data governance practices.

If you enjoy working with data, have a strong eye for detail and understand the complexities of commercial leases, this is an opportunity to make a tangible impact on a significant business project.

Your new role

In this role, you will help keep lease information accurate, organised and up to date. Working closely with internal stakeholders, you will support leasing processes from agreement set up through to ongoing administration, documentation and reporting.

• Review and validate lease data sourced from lease agreements, amendments, licences, rent schedules, spreadsheets and legacy systems
• Verify key lease terms including dates, options, rent reviews, incentives, make-good obligations, deposits and operating costs
• Identify, reconcile and resolve missing or inconsistent data with relevant stakeholders
• Prepare, cleanse and structure lease and property data for migration into the new Property Management System
• Support data mapping, migration testing and User Acceptance Testing (UAT)
• Perform pre- and post-migration reconciliation and investigate data exceptions or loading issues
• Maintain migration registers, issue logs and project documentation
• Develop reconciliation and data quality reports, monitor data issues and provide migration and project updates.

What you'll need to succeed

This role would suit someone who enjoys working with detail, systems and stakeholders. You will be organised, proactive and comfortable managing competing priorities while maintaining a high level of accuracy. You will also bring:

• 2+ years' experience in lease administration, ideally within the retail, industrial or commercial office property sectors
• Strong knowledge and experience interpreting commercial lease documentation
• Advanced or highly competent Excel skills, with strong PowerPoint capability
• Experience working with Property Management Systems; experience with Prolease/MRI would be highly regarded
• Strong data validation, reconciliation and analytical skills
• Exceptional attention to detail and a commitment to data accuracy
• Excellent organisation and time management skills, with the ability to manage competing priorities and deadlines
• Strong communication and stakeholder management skills
• A proactive, solutions-focused approach and the confidence to investigate and resolve issues independently

What you'll get in return

• The opportunity to work with a collaborative and supportive team
• Exposure to a varied commercial property environment
• A chance to further develop your commercial property and lease administration experience

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 14,000 team members can help solve any logistics, transport or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide from around 300 sites in over 30 markets, and a forwarding network spanning 140 countries. We are proudly part of Japan Post -www.tollgroup.com

All applicants must be entitled to work in Australia and be prepared to undergo a criminal history check, pre-employment medical and/or drug & alcohol testing as required.

Toll embraces and celebrates a variety of cultures. We continue to build a business that reflects the values of equality, built on the knowledge and understanding that everyone is welcome including the First Nations Peoples, and those of all ages, genders and abilities.