Lease Administrator - Property - Sydney

Sydney, NSW, Australia; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Career progression

Sydney CBD office

Strong culture and networking

Job summary

HWLE is seeking an experienced Leasing Administrator to support NSW Property practice. This 12-month fixed-term contract offers exposure to a broad mix of leasing matters and a pathway to permanency within a close-knit team.

Your responsibilities include data input, document execution, and handling transaction administration from start to finish, while contributing to process improvements and stakeholder follow-ups.

Qualifications

• Experience in legal administration, property administration or conveyancing support.
• Strong data management and organisational skills.
• High attention to detail and accuracy.

Responsibilities

• Maintain accurate matter information in on-line systems
• Coordinate DocuSign execution processes and document workflows
• Manage registration, PEXA and transaction administration requirements
• Coordinate safekeeping, storage and distribution of executed documents
• Monitor outstanding actions and undertake stakeholder and counter-party follow-ups
• Maintain data quality and integrity across practice systems
• Support continuous improvement of leasing administration processes
• Assist lawyers with transaction closure requirements and workflow management

Skills

Legal administration

Property administration

Conveyancing support

Tools

DocuSign

PEXA

Job description

• Take on a newly created Leasing Administrator role on a 12-month fixed-term contract, with a view to permanency
• Build a long-term career as a specialist Leasing Administrator within a dedicated leasing practice group
• Enjoy balancing in-office collaboration with work-life balance

About us

HWLE is not your typical law firm. Our rapid rise to become the largest legal partnership in Australia shows that in our case, the differences are real. We deliver first class legal advice to our government and commercial clients in every state and territory across Australia. Firm wide, we have over 270 Partners and 1,900 people.

The opportunity

Due to growth, we have an opening for an experienced Leasing Administrator to join our NSW Property practice group. As part of a close-knit team, you will support leasing transaction workflows through accurate data input and management, transaction administration, reportingand document execution processes, gaining exposure to a broad and interesting mix of leasing matters.

The successful candidate will

• Maintain accurate matter information in on-line systems
• Coordinate DocuSign execution processes and document workflows
• Manage registration, PEXA and transaction administration requirements
• Coordinate safekeeping, storage and distribution of executed documents
• Monitor outstanding actions and undertake stakeholder and counter-party follow-ups
• Maintain data quality and integrity across practice systems
• Support continuous improvement of leasing administration processes
• Assist lawyers with transaction closure requirements and workflow management

To be successful in this role, you might have

• Experience in legal administration, property administration or conveyancing support
• Strong data management and organisational skills
• High attention to detail and accuracy
• Ability to manage multiple matters and deadlines simultaneously
• Experience with legal technology platforms is desirable

What we offer

• Unrivalled career pathways: Our unique meritocracy model proudly offers our staff career development, promoting talent based solely on merit. Our size, range of experience and competitive pricing model will provide you with everything you need to succeed. Unlike our competitors, our Solicitor to Partner ratio enables greater mentoring and client engagement compared to our competitors. Our 180 day career forecasting sessions provide the platform to fast-track your progression
• Location: Our cutting-edge office is conveniently located in the heart of the Sydney CBD amidst a fast-pace, high-networking legal community. Enjoy working in a state-of-the-art office environment with access to modern end of trip facilities
• Great culture and a huge networking platform: Be part of a firm renowned for its friendly and down-to-earth culture. We also have sports clubs, social club and monthly firmwide drinks.
• Impact: Join a firm consistently ranked at the forefront of the Australian legal market, where your work is recognised nationally

Applicants must have full working rights in Australia to apply. HWLE also strongly encourages applications from the Aboriginal and/or Torres Strait Islander community.

HWLE strives to create an inclusive environment where our people want and feel comfortable to bring their entire selves to work. Varied perspectives contribute to our collective success so whatever your background, we'd love to hear from you and encourage you to apply. If you have reasonable accessibility requirements that will enable you to participate equitably in our recruitment process, please reach out to Laura Harrison for a confidential discussion