Kitchen Inventory & Systems Coordinator

ICC Sydney; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Free daily meals

Discounted parking

Paid wellbeing leave

Volunteer leave

Parental leave

Novated leasing

Job summary

ICC Sydney is seeking an organised Kitchen Systems & Inventory Coordinator to join our Event Delivery - Kitchen team. You will manage inventory, purchasing, recipe management and cost-control systems to support food & beverage operations.

Working closely with Culinary, Kitchen Logistics, Retail Operations and Finance, you will ensure accurate stock records, PO processing and insightful reporting to drive efficiency and cost savings.

Qualifications

• Coordinate and administer inventory, purchasing, recipe management, and cost-control systems.
• Maintain purchasing, inventory, POS, procurement, and recipe management records.
• Process kitchen orders and support purchasing based on forecast demand and production schedules.
• Raise, review, merge, and monitor purchase orders.
• Maintain product records, supplier catalogues, pricing, recipes, menus and stock information.
• Coordinate monthly stocktakes, stock transfers, inventory adjustments, reconciliations and variance reporting.
• Monitor stock depletion and investigate discrepancies to identify root causes.
• Maintain recipe and menu costing data, including ingredient pricing, yields, portions.
• Valid working rights in Australia; you must be 18+.

Responsibilities

• Coordinate and administer inventory and purchasing systems for kitchen operations.
• Maintain accurate records of suppliers, pricing, recipes and stock.
• Process purchase orders and forecast-based procurement.
• Support monthly stocktakes and inventory reconciliations.
• Monitor stock depletion and investigate discrepancies.
• Assist with recipe and menu costing data.

Skills

Inventory management

Purchasing

Recipe management

Cost control

Stocktaking

Reporting

Systems

Job description

At ICC Sydney, Australia’s leading convention, exhibition and entertainment precinct, we’re more than just a world class venue and brand – we’re a community of passionate professionals dedicated to putting our people first. As part of our close-knit team, you’ll help deliver unforgettable events and experiences in a space that fosters creativity and collaboration.

The Consortium involving Darling Harbour Live, Placemaking NSW, and ICC Sydney, as part of the Public Private Partnership (PPP) delivering ICC Sydney, includes the architectural landmark – The Cutaway, as part of the PPP portfolio. With its striking architecture and prime location in the heart of Barangaroo, The Cutaway is a premium stage for festivals, immersive experiences, corporate launches, exhibitions, gala dinners and creative industry showcases – making it an extraordinary location for our team members to work.

We prioritise inclusivity and support, creating an environment where every team member can thrive. If you need any adjustments during the recruitment process, don’t hesitate to reach out to our team at [e-mail] or call 02 9215 7188. You can also connect with one of our internal diversity streams for additional support.

About this opportunity:

We are seeking an organised and analytical Kitchen Systems & Inventory Coordinator to join our Event Delivery - Kitchen team. This role is ideal for a hospitality professional who understands kitchen operations and enjoys working with inventory, purchasing, recipe management, reporting and cost-control systems.

Working closely with our Culinary, Kitchen Logistics, Retail Operations, Finance and Procurement teams, you will help maintain the accuracy and integrity of purchasing, stock, recipe and financial information across our Food & Beverage and Kitchen operations.

Required Skills & Experience:

Reporting to the Chef de Cuisine - Production & Kitchen Management Systems, you will coordinate and administer the systems and processes that support inventory accuracy, purchasing efficiency, food cost control and operational decision-making.

Additional responsibilities include:

• Maintaining food and beverage purchasing, inventory, point-of-sale, procurement and recipe management systems.
• Processing kitchen orders and supporting purchasing requirements based on forecast demand, production schedules and operational needs.
• Raising, reviewing, merging and monitoring purchase orders.
• Maintaining accurate product records, supplier catalogues, pricing structures, recipes, menus and stock information.
• Coordinating monthly stocktakes, stock transfers, inventory adjustments, reconciliations and variance reporting.
• Monitoring stock depletion and investigating inventory discrepancies to identify root causes and corrective actions.
• Maintaining recipe and menu costing information, including ingredient pricing, yields, portion sizes and product specifications.
• Valid working rights in Australia.
• You must be 18 years or over.

Why ICC Sydney?

ICC Sydney offers more than just a job – we provide the chance to be part of something extraordinary. We create world class experiences while fostering a collaborative, inclusive culture where your ideas and skills are valued.

As part of our team, you’ll help deliver unforgettable events and experiences while enjoying a range of exceptional benefits, including:

• Free and fresh daily meals.
• Heavily discounted car parking and dry cleaning.
• Additional and generous leave opportunities including paid wellbeing leave, volunteer leave and parental leave.
• Purchased leave, novated leasing and salary sacrificing options.
• Access to exclusive health insurance offers and an executive superannuation arrangement.
• Team social events; regular companywide meetings and networking, annual awards night, social clubs and committees and diversity and inclusion activations.
• Access to discounted or complimentary event tickets.
• A coffee and pastry on us, on your birthday.
• Regular professional development and learning opportunities.
• We encourage your work life balance and offer flexibility to suit you.
• As an international company, Legends Global can offer future career opportunities throughout our global network of venues.
• CBD location close to public transport and in the heart of the Darling Harbour precinct.

ICC Sydney iscommitted to prioritising equitable, sustainable and innovative practices for all team members and visitors. This includes people with all abilities, First Nations Peoples, people across all generations, LGBTQIA+ individuals, new Australians, parents and carers, and families of all structures. Our diverse, passionate team drives a culture of collaboration, inclusion and service excellence.

What to expect next:

Please Note;

relevant screening checks will be conducted as part of the recruitment process. This includes a National Police Background Check for successful candidates. You will also be required to show proof of identity that meets the 100-point check. Shortlisted candidates may also be required to complete an appropriate and relevant health assessment as part of the recruitment process.

Join us at ICC Sydney, where you can bring your best, whole self to a team that truly puts people first.

A NSW Government project, ICC Sydney was delivered in partnership with Darling Harbour Live, comprisingCapella Capital, ASM Global,Lendlease, Hostplus, Aware Super, and Spotless FM.