Junior Onboarding Co-Ordinator

Qube Holdings; City of Brisbane; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Job security

Onsite parking

Employee well-being program

Career pathways

Diversity in the workplace

Safe work environment

Job summary

Qube Bulk in Brisbane is seeking an Entry level Onboarding Co‑Ordinator to streamline new hire transitions across sites. You will coordinate paperwork, orient newcomers, set up IT equipment and introduce them to teams, ensuring a smooth first day and integration into operations.

This role offers exposure to a complex supply chain, with opportunities for career pathways and development, and a supportive, diverse workplace at our Brisbane site.

Qualifications

• Flexible thinker capable of adapting to changing onboarding requirements.
• Proficient with Microsoft Office applications, especially Excel and Word.
• Interest in coordinating a complex onboarding process across multiple sites.

Responsibilities

• Facilitate completion of new hire paperwork and ensure compliance with policies.
• Coordinate onboarding sessions and training programs for new employees.
• Serve as primary point of contact for new hires and assist with questions and guidance.

Skills

Flexible thinking

Tools

Microsoft Excel

Microsoft Word

Job description

We are proud to be recognized among the top 9 best places to work in Australia for large-scale employers. Qube Bulk provides complete mine-to-market and mine resupply solutions, offering a range of mine, road, rail, storage, port and ship services. With operations ranging from capital cities to regional towns and into some of the most remote places in Australia, Qube Bulk has over 3,000 employees.

About the Role:

We currently have an opportunity for an Entry level Onboarding Co-Ordinator to join our team in Brisbane. The Onboarding Coordinator plays an essential role in ensuring a smooth and efficient transition for new hires into an organization. By orchestrating the various components of the onboarding process, this position helps to create a welcoming and informative first experience for newcomers. From coordinating paperwork and conducting orientation sessions to setting up necessary IT equipment and facilitating introductions to team members, the Onboarding Coordinator ensures that all logistical and administrative tasks are handled efficiently.

The key duties of the role are:

• Facilitate the completion of new hire paperwork, ensuring all documents are collected, accurately filled out, and filed in compliance with company policies and legal requirements.
• Coordinate and schedule onboarding sessions and training programs for new employees, including booking medicals, issuing letter of offers
• Serve as the primary point of contact for new hires, answering questions, providing guidance, and addressing concerns throughout the onboarding process.
• Develop and maintain onboarding materials, such as employee handbooks, training manuals, and welcome packets, ensuring they are up-to-date and relevant.
• Collaborate with hiring managers and department heads to customize onboarding plans for specific roles, ensuring role‑specific training and resources are provided.
• Monitor and report on the effectiveness of onboarding procedures, gathering feedback from new hires and adjusting improve the onboarding experience.

A key point is to fundamentally comprehend the operations of each site and the intricate details involved as this helps to produce more accurate and effective plans this also ties in with having positive relationship with the different sites.

The successful candidate will have the following attributes:

• Flexible thinking
• Microsoft office suite skills. Particularly Excel and Word
• Be self‑motivated and able to work unsupervised once trained.

This role presents an excellent opportunity to gain experience in coordinating a complex supply chain and a subsequent opportunity to step into an operational supervisory role.

On offer:

• Job security - Permanent full time, Monday-Friday
• Onsite Parking- Located in Hendra
• Access to our employee well‑being program - any other benefits
• We provide career pathways and development opportunities
• Committed to promoting workplace diversity
• Encouraging the next generation
• Committed to providing a safe work environment for our employees

We value diversity in the workplace and encourages applications from people of all backgrounds.We empowerour people to deliver exceptional results for our customers every day and pride ourselves in offering a safe and inclusive workplace.