Junior National Corporate Operations & Projects Assistant

FTI Consulting; City of Melbourne; On-site; AUD 85,000 - 125,000; Full time

Job summary

FTI Consulting in Australia seeks a Junior Corporate Operations Assistant to support national operations, including subscriptions, real estate, newsletters, travel, and reporting. You will work under the Manager, Operations to coordinate tasks and ensure smooth delivery across the national practice.

Ideal candidates have 3+ years in corporate services or project coordination, strong MS Office skills, and unrestricted Australian work rights.

Qualifications

• Completed Year 12/ HSC. A qualification in business or a relevant field is desirable.
• At least 3 years of experience in corporate services, office coordination, business support, corporate operations or project coordination.
• Ability to travel to FTI offices as required.
• Unrestricted working rights in Australia.

Responsibilities

• Administer user access across subscription platforms and maintain the subscription database.
• Conduct periodic user-access reviews to identify changes supporting effective subscription management.
• Obtain supplier quotations, assess procurement and renewal options, and coordinate internal approvals and renewals.
• Reconcile subscription invoices and investigate payment, billing and service discrepancies with suppliers and internal stakeholders.
• Maintain subscription contracts, supplier correspondence, approval records and renewal documentation.
• Assist with large national real estate projects, including office fit-outs, renovations, upgrades and equipment replacement.
• Liaise with internal stakeholders as well as external parties such as third-party suppliers.
• Assist with project budgets and process invoices.
• Coordinate the preparation, approval and publication of the monthly (internal) national newsletter.
• Prepare SharePoint news posts and other internal communications.
• Keep team and functional content current on SharePoint and the intranet, publish and update pages, and maintain operational records and supporting documentation.
• Monitor the shared Operations mailbox and coordinate the allocation and follow-up of requests.
• Assist with coordination of ad-hoc domestic and international travel requirements, including individual and large-group bookings and itinerary changes.
• Maintain the Australian travel intranet, ensuring travel guidance, provider information and supporting resources remain current and accessible.
• Liaise with staff and travel providers, respond to travel policy and insurance enquiries, and resolve booking and service issues.
• Assist with the review and reconciliation of travel data and reporting operational reports.
• Assist with preparation of regular office utilisation, access-card, ESG and other operational reporting.
• Prepare ad hoc analysis, dashboards, reports and presentations for operational and management purposes.

Skills

PowerPoint

Excel

Word

Education

Year 12 / HSC

Business qualification desirable

Job description

FTI Consulting in Australia seeks a Junior Corporate Operations Assistant to support national operations, including subscriptions, real estate, newsletters, travel, and reporting. You will work under the Manager, Operations to coordinate tasks and ensure smooth delivery across the national practice.

Ideal candidates have 3+ years in corporate services or project coordination, strong MS Office skills, and unrestricted Australian work rights.