Junior Contracts Administrator

John Holland Pty Ltd; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Flexible working options

Career progression and development

Learning and development opportunities

Diversity and inclusion

Job summary

John Holland Pty Ltd is seeking a Junior Contract Administrator to join the SA Water Capital Delivery Programme team in Adelaide CBD. The role involves supporting contract administration for subcontractors, maintaining registers, and cost forecasting across projects.

You will work with Project Managers and Engineers to evaluate variations, prepare subcontracts, and process progress claims, while upholding confidentiality and delivering high-quality client service.

Qualifications

• Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent.
• Post graduate qualifications such as graduate certificates/diplomas are highly regarded but not mandatory.
• Relevant commercial administration experience in Accounting, Finance, Engineering, or related disciplines.
• Proficiency in Microsoft Office and exposure to a contract management system (CRM).
• Experience as a Junior Contracts Administrator in construction/engineering preferred.
• Experience in sub-contracts management is advantageous.

Responsibilities

• Conduct initial investigations with subcontractors to clarify contract conditions for prospective projects.
• Maintain a register of subcontractors.
• Forecast costs for allocated subcontracts and cost codes and keep PMs informed of cost issues.
• Manage subcontractors to ensure Code compliance is maintained.
• Check compliance and prepare reporting on commercial performance of the contract.
• Support PMs and Engineers to evaluate and finalise variations and update variation registers.
• Process and recommend progress claims and refer disputed claims to the relevant manager.
• Undertake general business administration.
• Assist in preparing subcontracts and supplier contracts under the Contracts Manager’s guidance.
• Provide accurate information and customer service to clients, vendors, subcontractors and stakeholders.

Skills

Commercial administration experience

Contract management experience

Education

Degree in Construction Management

Degree in Engineering

Degree in Economics

Degree in Quantity Surveying

Degree in Law

Degree in Commerce

Post graduate qualifications (advantageous)

Tools

Microsoft Office (Excel)

CRM contract management system

Job description

Select how often (in days) to receive an alert: Create Alert

About the project – SA Water Capital Delivery Programme:

In a JV with Guidera O’Connor, John Holland is delivering capital projects for SA Water under a four-year framework agreement for up to $500m, focused on water services across southern metropolitan Adelaide and regional areas of SA.

About the role:

The SA Water Capital Delivery Program team is currently looking for an enthusiastic Junior Contract Administrator to join the team, based in the Corporate SA Water project office in Adelaide CBD.

Responsibilities of the role include:

• Conduct initial investigations with subcontractors to clarify the organisation’s conditions relating to contracts for prospective projects
• Maintain a register of subcontractors
• Ensure cost forecasting for allocated subcontracts and cost codes are accurately maintained and keep project management teams abreast of any costs issues immediately upon identification
• Manage subcontractors to ensure that Code compliance is maintained at all times
• Check compliance and prepare reporting on commercial performance of the contract
• Support Project Managers and Project Engineers to evaluate and finalise variations update variation registers to keep up to date records.
• Process and recommend progress claims for work completed and refer disputed claims by subcontractors to the relevant manager for decision
• Undertake general business administration.
• Assist in preparation of various subcontracts and supplier contracts under Contracts Manager’s guidance.
• Provide accurate information and customer service to clients, vendors, subcontractors, and stakeholders, while supporting team members and upholding confidentiality in all duties.

To be successful in this key role, you must have:

• Degree in Construction Management, Engineering, Economics, Quantity Surveying, Law, Commerce or equivalent
• Post graduate qualifications e.g. graduate certificate, graduate diploma in Commerce, Accounting, Business, Construction, Property, Quantity Surveying, Law or other associated disciplines will be highly regarded (but not mandatory)
• Relevant commercial administration experience in Accounting, Finance, Engineering, or associated disciplines
• Intermediate to advanced proficiency in relevant software packages such as Microsoft Suite (including Excel) and exposure to a contract management system (CRM)
• Experience working as a Junior Contracts Administrator in the construction and engineering industry
• Experience in sub-contracts management will be highly regarded

As part of the team, you help us deliver on our promise to transform lives

Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.

We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.

What's in it for you when you join John Holland?

We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.

We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.

We offer:

• Competitive remuneration with salary continuance, and salary sacrifice options.
• Great leave benefits including 18 weeks paid parental leave with super and up to an extra 18 weeks of super paid on further periods of unpaid parental leave, multicultural leave exchange and two extra days to prioritise your wellbeing.
• Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities.
• Learning and development opportunities where you’ll have access to emerging talent programs, building your career through clear career pathways, plus technical and leadership training and development opportunities.
• Inclusion, diversity and equity is part of how we work. We want everyone at John Holland to feel that they belong – that’s why we’re working hard every day to foster a more inclusive culture, backed by a business-wide inclusion strategy to bring about meaningful change. We’ve also got active employee resource groups that support our commitments including those around gender equality and reconciliation.
• Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.