Information and Records Specialist

Australian Trade and Investment Commission; Adelaide; On-site; AUD 85,000 - 110,000; Full time

Job summary

Australian Trade and Investment Commission is seeking an experienced Information Management and Records Specialist to lead Austrade's information assets in compliance with the National Archives Act and related standards. The role will drive a strategic framework and operational practices across digital and physical records, guiding staff on information management tools and systems.

Responsibilities include policy development, complex searches, data migration, retention, disposal, and

Qualifications

• Experience leading information management strategy in line with legislation and standards.
• Ability to develop and implement information management policies and procedures.
• Proven experience with EDRMS and managing digital/physical records.
• Strong stakeholder engagement and cross-agency coordination skills.

Responsibilities

• Lead the information and records management function in Austrade.
• Develop and implement a strategic framework for managing information assets.
• Oversee policies, procedures, and compliance with legislation and standards.

Skills

Information governance

Records management

Policy development

Stakeholder engagement

EDRMS

Education

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Tools

EDRMS

Data migration

Classification

Retention schedules

Job description

The Role:

Austrade is seeking an experienced and motivated Information Management and Records Specialist to lead and manage the information and records management function across the agency. The successful candidate will be responsible for developing and implementing a strategic and operational framework for managing Austrade's information assets in compliance with the National Archives Act and other relevant legislation and standards.

Duties Include:

• Manage and contribute to the development and implementation of an information and records management strategy that supports Austrade's business objectives and meets legislative, regulatory and technical requirements.
• Manage Austrade's Information policies and supporting procedures and coordinate the NAA Digital Check-up survey.
• Facilitate access to records and establish best standards and practices for information and records management across Austrade's digital and physical information systems.
• Provide sound, detailed advice and guidance to Austrade staff on information and records management issues, policies, procedures and systems.
• Support and train Austrade staff on the use of Austrade's Electronic Documents & Records Management System (EDRMS) and other information management tools and platforms.
• Conduct and implement the technical aspects of information management, such as complex searches, data migration, classification, retention and disposal of records.
• Manage and oversee the administration and support of Austrade's EDRMS for both physical and digital information, ensuring its functionality, security, integrity and performance.
• Coordinate and liaise with internal and external stakeholders, such as business areas, IT teams, National Archives of Australia, and other government agencies, on information and records management matters, including in the development and implementation of new record authorities.
• Monitor and report on the compliance and performance of information and records management within Austrade and identify areas for improvement and innovation.
• Champion and promote a culture of knowledge sharing and information literacy within Austrade and foster collaboration and engagement among staff and stakeholders.

Given our commitment to diversity and inclusion, Austrade actively encourages applications from people with disabilities, LGBTQIA+ people, women, and people with diverse linguistic and cultural backgrounds for all of our roles.

While we are aware people will utilise AI tools to assist with job applications, we need to see the candidate's authentic responses to help us make a true assessment of the applicants applying.

Closing Date:

Applications close at 11.30pm, Wednesday, 02 September 2026 (AEST).

Eligibility:

• Australian Citizenship - Our successful candidate must be an Australian citizen.
• Security Clearance - Our successful candidate will be required to obtain and maintain a Negative Vetting 1 security clearance.
• Pre-employment checks - your suitability for employment will be assessed through a pre-employment screening.
• For more detailed information please view the Information Pack.

In the spirit of reconciliation we acknowledge the Traditional Custodians of the country throughout Australia and their connections to land, sea and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.