In-Office Client Services Administrator

Align Talent Pty Ltd; City of Melbourne; On-site; AUD 45,000 - 60,000; Full time

Job summary

Align Talent Pty Ltd in Melbourne is seeking a friendly Receptionist to join our professional accounting firm. You will be the first point of contact for clients and visitors, delivering a welcoming and efficient front-desk experience while supporting day-to-day administration.

This full-time, on-site role covers greeting visitors, handling calls, coordinating appointments, managing mail, and maintaining confidential client records.

Qualifications

• Previous experience in reception, administration, or a similar office-based role is essential.
• Friendly, approachable, and professional with excellent communication skills.
• Organised and able to manage multiple tasks effectively.
• Reliable, punctual and able to commit to 5 days per week.
• Confident answering phones and using common office software.

Responsibilities

• Greet and welcome clients and visitors in a professional manner.
• Answer, screen, and direct incoming calls and enquiries.
• Maintains reception area tidy and presentable.
• Schedule and coordinate client appointments and meetings.
• Manage mail and general office correspondence.
• Maintain accurate client records and confidentiality.
• Provide administrative support to the accounting team.
• Assist with filing, scanning, printing, and document management.
• Support with office supplies and general office organisation.

Job description

Align Talent Pty Ltd in Melbourne is seeking a friendly Receptionist to join our professional accounting firm. You will be the first point of contact for clients and visitors, delivering a welcoming and efficient front-desk experience while supporting day-to-day administration.

This full-time, on-site role covers greeting visitors, handling calls, coordinating appointments, managing mail, and maintaining confidential client records.