Hybrid Design Team Administrator & BIM Coordination

Benmax Pty; Brisbane; Hybrid; AUD 55,000 - 75,000; Full time

Job summary

Benmax Pty is seeking a Team Administrator to join the Design team in Fortitude Valley, Brisbane. This hybrid role blends work from home with time in the office, supporting BIM and Estimating through admin and document-control tasks.

You’ll manage Autodesk Forma, Procore workflows, project setup, and drawing records, helping ensure accurate revisions and timely delivery across design and estimating. The role suits detail-oriented professionals with a background in admin of technical projects.

Qualifications

• Previous experience in an administrative or document control role.
• Experience managing drawing registers, revisions and transmittals.
• Ability to read and interpret technical drawings.
• Experience with Autodesk products (Forma or similar) and project management software (Procore or similar).
• Sharp eye for detail and a genuine care for accurate records.
• Experience in a design, drafting, construction or technical environment (highly regarded).
• Experience calculating material quantities from drawings or supporting an estimating team.
• A Certificate III or IV in Business Administration, or a drafting related qualification.

Responsibilities

• Administering Autodesk Forma, including user access, project setup, folder structures and file standards
• Setting up new projects across our design systems, and uploading, issuing and maintaining drawings and documents in Procore so the team always has the latest revisions
• Keeping drawing registers, transmittals, revision records and project trackers accurate and up to date
• Helping with QA checks on drawings before issue, and calculating material quantities from drawings and models to support the Estimating team
• Following up outstanding actions, tracking deadlines, and flagging what’s coming up for the team
• Coordinating meetings, including agendas, minutes and action items, and preparing project documents and reports
• Providing day to day support to the BIM Manager and team, such as travel bookings, correspondence, purchase orders, invoices and expense claims
• Helping onboard new team members, including setting up system access

Skills

Administrative skills

Attention to detail

Reading drawings

Organisational skills

Education

Certificate III/IV in Business Administration or drafting qualification

Tools

Autodesk Forma

Procore

Job description

Benmax Pty is seeking a Team Administrator to join the Design team in Fortitude Valley, Brisbane. This hybrid role blends work from home with time in the office, supporting BIM and Estimating through admin and document-control tasks.

You’ll manage Autodesk Forma, Procore workflows, project setup, and drawing records, helping ensure accurate revisions and timely delivery across design and estimating. The role suits detail-oriented professionals with a background in admin of technical projects.