Human Resources / Principal's Assistant

Department of Education Victoria; Melbourne; On-site; AUD 83,000 - 101,000; Full time

Job summary

Department of Education Victoria is seeking a System HR Administrator at St Helena Secondary College in Eltham North VIC. The role focuses on managing HR functions, payroll, recruitment, data management, and providing admin support to the Principal and Business Manager.

Responsibilities include coordinating HR processes, maintaining staff records in EduPay, and ensuring confidentiality. Strong communication and stakeholder collaboration are essential for daily operations and school programs.

Qualifications

• Proven experience managing HR functions per Department policies.
• Ability to work with Principal, Leadership Team and staff to support daily operations.
• Strong written and verbal communication and confidentiality.
• Maintain accurate staff records and payroll data using EduPay.
• Provide admin support to Principal and Business Manager, including diary management and School Council admin.

Responsibilities

• Manage HR functions for the College and liaise with Principal, Business Manager and staff.
• Support recruitment procedures and ensure policy and legal compliance.
• Monitor payroll, leave entitlements and data reporting for staff.
• Provide Principal's Assistant duties including diary coordination and correspondence.
• Support School Council administration and related documentation.

Skills

HR management

Payroll

Recruitment

Data management

Customer service

Diary management

Workforce planning

Education

Bachelor degree or higher

Tools

EduPay

Job description

Department of Education Victoria – Eltham North VIC

1d ago , from Department of Education & Training Victoria

St Helena Secondary College is a co‑educational state secondary school of approx. 1500 students located in leafy Eltham North. St Helena is a recognised high demand school, a reflection of the high esteem in which it is held by the wider community.

The College is a vibrant learning institution with a progressive attitude to change. Our commitment to building teacher capacity has paved the way for a targeted approach to high quality instruction, and the integration of 21st century technology with our teaching and learning model. The College is warm and friendly with traditional values of respect, responsibility and personal best.

It has one of the most extensive extra‑curricular programs possible with musical bands, arts, performance and sporting opportunities. We have a very high retention rate, with a focus on providing pathways for all our students. Our mantra is\" we educate the whole child\", and we aim to develop resilient life‑long learners who are able to contribute positively to society.

A positive psychology framework and dedication to continuous improvement drives us all to live our motto 'Dare to be Excellent'. We benefit from the active involvement of a large number of parent and alumni volunteers, and see ourselves very much as a community.

Selection Criteria

• SC1 Demonstrated capacity to manage and coordinate Human Resources functions in accordance with established Department of Education policies and procedures, including recruitment, payroll, leave management and workforce planning, SRP Short term leave reimbursement.
• SC2 Demonstrated capacity to work collaboratively and effectively with the Principal, Leadership Team, Business Manager and other staff to support the daily operations of the College.
• SC3 Demonstrated high‑level oral and written communication, interpersonal and customer service skills, including the ability to respond to staff enquiries and maintain confidentiality.
• SC4 Possess the technical knowledge and administrative skills required to maintain accurate staff records, manage EduPay, monitor payroll and leave entitlements, and ensure accurate data management.
• SC5 Demonstrated capacity to provide effective administrative support to the Principal and Business Manager, including diary management, correspondence, recruitment support, School Council administration and the ability to manage competing priorities.

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Hours of work

• 8.00am
• 4.06pm
• Monday to Friday
• Salary range ES1-3 $83,049 - $100,987 No holiday attendance required

The Primary role of this position is the management of the Human Resources for the College in close liaison with the Principal, Principal, Middle School Principal, Business Manager and Daily Org.The priority is the daily management of human resources including the provision of up to date and reliable data on edupay and other relevant information

Human Resources Management

• Accurately maintain Work Force Planning File
• A focus on delivering a high level of customer service to the whole school community
• Manage confidential storage and retrieval of all personnel, work cover and payroll files.
• Manage recruitment procedures and ensure all policy and legal requirements are met.
• Monitor the recording of payroll, leave, TIL, student teacher payments, hires of central staff in the school
• To support staff with any Human Resources queries
• To support panels with documentation/arrange interview/referees etc
• SRP - Short Term leave reimbursement

Principal's Assistant

• Monitor and arrange staff appointments in Principal's diary
• Correspondence
• Tasks as directed by the Principal
• School Council - Admin for School Council, including but not limited to
• Agendas, Minutes, Reports, Council elections, (TIL is given for meeting attendance)
• Honor boards update annually
• Staff service awards
• Staff diary orders
• Other duties as directed by Principal/Business Manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.

The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

Applications must include:

• a specific response to all of the key selection criteria and position details. It is suggested that applicants limit their response to no more than 7 pages
• a CV with a summary of experience and qualifications
• the names and contact details including emailof up to three referees who can provide information regarding the applicant in relation to the key selection criteria.
• All applicants should ensure that their personal profile on Recruitment on Line is up to date
• A current working with children check card (employee) is required

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal