Admin Assistant - General

Government schools; Melbourne; On-site; AUD 52,000 - 76,000; Full time

Job summary

Merriang Special Developmental School is seeking an Education Support Class member to assist in administrative and student support tasks across the dual campus. The role operates under school policy with supervision, coordinating support staff and working closely with teachers to maintain a positive learning environment.

The position involves routine clerical duties, data entry in the school IT systems, and support tasks that enable teaching staff to focus on student learning.

Qualifications

• SC1 Demonstrated capacity to perform duties within established guidelines and frameworks.
• SC2 Ability to work and collaborate in a team environment.
• SC3 Strong oral and written communication skills.
• SC4 Possess relevant technical knowledge for the position.
• SC5 Ability to advise and support management and staff.
• SC6 Commitment to professional learning and growth.

Responsibilities

• Provide routine clerical or other administrative support, including front office enquiries and mail deliveries.
• Maintain data in school IT systems and student/staff records.
• Update office records and enrolment data.
• Prepare standard routine communications per school procedures.
• Coordinate delivery of administrative services within the school.
• Manage work priorities in consultation with the principal.
• Develop and implement efficient administration procedures.
• Coordinate requisitioning, purchasing and issuing procedures.
• Manage client reception and office operations.
• Coordinate staff timetabling and support health and wellbeing tasks.

Skills

Team collaboration

Effective communication

Professional learning

Education

Education support qualification

Job description

Government schools – Melbourne Northern Suburbs VIC

Merriang Special Developmental School is a dual campus, government specialist school located in the City of Whittlesea.

The Later Years Campus and main administration offices are located in Duncan Road Lalor and is attended by secondary aged students, whilst primary aged students attend the Early Years Campus located in South Morang.

The school's vision is ' To lead special education through exemplary and innovative practice'. Our school values of Safety, Respect and Active Learning align to the school's expected behaviours of Be Safe, Be Respectful and Be a Learner.

The school continues to promote a positive learning environment through SWPBS and our behaviour purpose statement reflects this commitment 'Merriang promotes effective, social and purposeful learning by creating a safe and positive school environment. Through predictable and consistent school wide behavioural learning expectations we will empower, engage and support all members of the school community.

Location Profile

Merriang Special Developmental School is a dual campus, government specialist school located in the City of Whittlesea.

The Later Years Campus and main administration offices are located in Duncan Road Lalor and is attended by secondary aged students, whilst primary aged students attend the Early Years Campus located in South Morang.

The school's vision is ' To lead special education through exemplary and innovative practice'. Our school values of Safety, Respect and Active Learning align to the school's expected behaviours of Be Safe, Be Respectful and Be a Learner.

The school continues to promote a positive learning environment through SWPBS and our behaviour purpose statement reflects this commitment 'Merriang promotes effective, social and purposeful learning by creating a safe and positive school environment. Through predictable and consistent school wide behavioural learning expectations we will empower, engage and support all members of the school community.

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

[Attendance requirement for this position]

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Coordinate the implementation of requisitioning, purchasing and issuing procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Coordinate staff timetabling
• Undertakes VASS and/or VET administration support
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via*******@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case‑by‑case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at https://www2.education.vic.gov.au/pal