Human Resources Coordinator - 12Mth Contract (Sydney Or Melbourne) – Top Tier Law Firm

Mallesons Stephen Jaques; Sydney, Melbourne; Sur place; AUD 65 000 - 90 000; Plein temps

Résumé du poste

Mallesons Stephen Jaques is seeking a P&D Coordinator to rotate across the employee lifecycle within the national People & Development team. Based in Sydney or Melbourne CBD, you’ll join the P&D Hub to deliver high-quality HR services across the full employee lifecycle.

Reporting to the Senior P&D Projects Manager, you’ll support movements, data updates in Workday and Jira, and assist with areas such as Remuneration, Policy, and Learning & Development.

Qualifications

• Experience in an administrative role within legal, professional services or HR.
• Proficient understanding of Microsoft Office, Word, Excel, Outlook and PowerPoint.
• Strong organisational skills with attention to detail.

Responsabilités

• Coordinate employee lifecycle activities on a rotational basis (onboarding, leave, changes, communications).
• Support the People Advisory and Strategy team with lifecycle movements in Workday and Jira.
• Maintain accurate HR data and electronic files; triage incoming work.
• Assist with inquiries and information requests related to P&D policies and processes.
• Support with Remuneration, Policy and Learning & Development needs.

Connaissances

Administrative experience

HRIS knowledge

Time management

Formation

HR qualification

Outils

Workday

Jira

Microsoft Office

Description du poste

• If you are early in your HR career, looking to build broad, hands-on experience in a professional environment, this is a great opportunity to develop your capability across the full employee lifecycle.

• As part of our newly designed HR model, you’ll specialise in different stages of the employee lifecycle before rotating into new areas, building experience across people queries, processes and employee experiences. This 12-month contract provides a strong foundation for a broad HR career and prepares you to progress into more complex advisory and partnering opportunities.

• Learn. Master. Lead.

Who are we?

We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We’ve been part of Australia’s story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deepexpertise, collectivejudgmentand genuine collaboration, we cut through complexitysoour clients can move forward with confidence and make more happen.

Role Detail

With flexibility to be based in the Sydney or Melbourne CBD office, as part of the wider national People & Development (P&D) team, you will join the P&D Hub. The P&D Hub is the firm’s central, single source of truth for P&D services. It brings together our core processes and supports the full employee lifecycle.

Our P&D Coordinators operate as a single, connected cohort ensuring a consistent and high-quality service across the firm. Our Coordinators are intentionally aligned to the stages of the employee lifecycle, enabling a deeper understanding of movements impacting our people, having a constant focus on continuous improvement and providing opportunities for stretch and building deep relationships.

Reporting to the Senior P&D Projects Manager, and working very closely with the People Advisory and Strategy team, key responsibilities will include:

• Allocation to an employee lifecycle process on a rotational basis. This includes onboarding, parental leave and leave of absence, flexible working arrangements and departers including change of employment letters, emails, system updates, communication between P&D and client groups.
• Supporting the People Advisory and Strategy team with the employee life cycle through executing movements, keeping our HRIS tool, Workday, and Jira accurate and up to date.
• Ensuring that the administrative accountabilities, such as movements relating to the employee lifecycle are accurately adhered to in line with policies and checklist procedures e.g. updating all data relating to commencements, terminations, leave of absence, secondments and relocations. Ensure employee electronic files are accurate and kept up to date.
• When appropriate, holding responsibility for triaging incoming work into the Hub through the P&D Operations mailbox, Jira and Workday. Assisting with general P&D inquiries concerning P&D related issues and request for information e.g. staff reports, policies, leave queries etc.
• Assisting the Areas of Specialisation and Advisory teams with a broad range of general P&D related activities e.g. Remuneration, Policy, and Learning & Development requirements.

About You

Our P&D roles need collaborative, curious thinkers, who can connect the dots and deliver with excellence. In a high-performance culture like Mallesons, you will have the ability to respond quickly and accurately and positively enhance the day‑to‑day people experience. Your attitude is what will set you apart - the collaborative approach, learning opportunities and supportive culture is outstanding – the expectation is that you will contribute to that too.

You will also bring:

• Experience in an administrative role within legal, professional services or in a human resources function
• Proficient understanding of Microsoft Office, Word, Excel, Outlook and PowerPoint
• Solid and highly developed organisational skills with exceptional attention to detail
• Strong time management skills
• Professionalism and sensitivity when dealing with people situations
• Demonstration of confident verbal and written communication skills
• A positive, open and flexible approach to dealing with people and situations
• Ability to form solid relationships both internally and externally with professionalism and ease
• Qualifications in Human Resources or other relevant field of study with knowledge of the legal or professional services environment will be looked on favourably
• General working knowledge of Workday or other HRIS tools will be looked on favourably

Please note internally these roles are called People & Development Coordinators.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

Applications close 5pm AEST Monday 9th November 2026.

If you have any questions or need any further information, please don’t hesitate to reach out to Bridget on 02) 9296 3563.

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email [e-mail]