Human Resources Administrator

Jensen Hughes; Sydney; On-site; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Five weeks annual leave

Company paid parental leave

Flexible working arrangements

Perkbox benefits

Job summary

Jensen Hughes is seeking a proactive HR Administrator to support the Pacific HR team across Australia and New Zealand. You will handle day-to-day HR administration, maintain records, and assist with onboarding and lifecycle activities to foster a positive employee experience.

Reporting to the Regional HRBP, the role offers exposure to acquisitions integration, regional projects, and compliance, with opportunities for growth in an early-career HR track within a global firm.

Qualifications

• One year of HR experience is desirable.
• Qualifications in HR, business administration or related discipline desirable.
• Strong administration and organisational skills; ability to prioritise and manage deadlines.
• Clear verbal and written communication; ability to prepare accurate correspondence.
• High attention to detail with commitment to confidentiality.
• Stakeholder management and collaborative approach.
• Proficiency with HR systems and Microsoft Office.
• Knowledge of employment requirements across Australia and New Zealand.
• Willingness to learn and follow WHS requirements.

Responsibilities

• Provide day-to-day HR administrative support to the team across Australia and New Zealand.
• Serve as initial contact for routine HR enquiries, escalating complex matters to the Regional HRBP.
• Maintain accurate employee records, HR systems, and personnel files; ensure confidentiality.
• Coordinate onboarding, inductions, contracts, and offboarding actions.
• Track probation reviews and lifecycle processes; issue reminders and follow-ups.
• Assist with performance reviews, engagement initiatives, and recognition programs.
• Prepare employment contracts, letters, reports, and organisational charts using approved templates.
• Support learning, HR events, wellbeing initiatives, and compliance requirements.
• Assist integration activities for acquisitions and global HR projects.

Skills

HR administration

Communication skills

MS Office

Attention to detail

Stakeholder management

Data privacy

Education

HR/Business Admin qualification

Tools

Excel

Word

PowerPoint

Job description

We are seeking a proactive, organized and people-focused HR Administrator to join our Pacific HR team, supporting employees and leaders across Australia and New Zealand. Reporting to the Regional HR Business Partner, you will play a key role in coordinating and delivering day to day HR administration, maintain accurate employee information, support onboarding and employee lifecycle activities along with other people initiatives that contribute to a positive and consistent employee experience and support business growth.

This is an excellent opportunity for an early-career HR professional looking to broaden their experience across the full employee lifecycle while contributing to meaningful HR initiatives, acquisitions integration activities and regional projects.

Key Responsibilities

• Provide day-to-day administrative support to the HR team across Australia and New Zealand.
• Serve as initiation point of contact for routine HR enquiries, providing timely information on established processes and escalating sensitive complex or unfamiliar matters to the Regional HRBP. and support managers on people-related processes.
• Maintain accurate and up to date employee records, HR systems, personnel files, and documentation. Handle personal information confidentially and in accordance with company and legal requirements.
• Coordinate onboarding, inductions, employment documentation and contracts, and offboarding activities. Work with managers and relevant teams to complete requires actions on time
• Track and coordinate probation reviews and employee lifecycle processes. Issue reminders, prepare documentation and follow up on outstanding actions.
• Assist with performance review cycles, employee engagement initiatives, and reward and recognition programs.
• Prepare employment contracts, letters and other HR correspondence such as reports, organisational charts, and employee communications. Use approved templates and obtain required reviews and approvals before issue.
• Support learning and development activities, HR events, wellbeing initiatives, and compliance requirements.
• Assist with integration activities for acquisitions and broader HR projects at both local and global levels.
• Support compliance with applicable employment requirements and company policies by following established procedures, maintaining documentation and escalating potential issues to the Regional HR Business Partner.
• Identify opportunities to simplify administrative processes, improve data quality and strengthen the employee experience; assist with implementing agreed improvements.

Requirements And Qualifications

• Desirable to have one year of experience in Human Resources.
• Relevant study or qualifications in Human Resources, Business Administration or a related discipline are desirable.
• Strong administration and organisational skills, with the ability prioritize tasks, track deadlines and manage competing requests.
• Clear verbal and written communication skills including the ability to prepare accurate correspondence and explain processes
• High attention to detail and commitment to confidentiality.
• Strong stakeholder management skills and a collaborative approach.
• Personal drive, results-orientated with a friendly, can-do attitude and a high level of honesty, integrity, commitment and responsibility.
• Confidence using HR systems and Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Basic knowledge of employment requirements across Australia and New Zealand.
• Willingness to learn and follow the Work Health and Safety requirements for the office and onsite environments

Behavioural Attributes

• Responds to employees and managers respectfully and promptly, clarifies their needs and provides clear next steps.
• Follows through on commitments, tracks outstanding actions and escalates matters when needed.
• Handles sensitive information carefully, shares it only with authorised parties and exercises sound judgement about when to seek guidance.
• Checks work before completion, identifies inconsistencies and promptly flags and corrects errors through appropriate processes.
• Responds constructively to changing priorities, seeks feedback and applies learning to improve their work.
• Listens carefully, communicates with patience and professionalism, and treats people consistently and respectfully.

Company Overview

Throughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering – a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields – from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.

Our engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.

At Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization.

Our wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.

Why you should grow your career at Jensen Hughes

• You will work with market-leading clients and have the backing of a leading international firm.
• You'll have support from the leadership team and given flexibility to work where and when you want.
• Flexible working arrangements and Casual Friday.
• Regular monthly social activities and other celebratory occasions.
• Five weeks annual leave and Company paid parental leave.
• Career development and ongoing internal and external learning opportunities.
• Perks, benefits and reward platform - Perkbox.
• Great company culture and benefits.

Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.