HSE Admin

NES Fircroft; Snowy Monaro Regional Council; On-site; AUD 60,000 - 90,000; Full time

Job summary

NES Fircroft is seeking an experienced HSE Administrator for a site-based role on a regional NSW project. The role supports the HSE team with administration, coordination and reporting across a large construction site.

The successful candidate will be highly organised, proactive and comfortable in a busy site environment, ensuring documentation and compliance are maintained accurately and efficiently.

Qualifications

• Previous experience in an HSE Administrator, HSE Coordinator, Site Administrator or similar role.
• Experience working in construction, infrastructure, mining, energy or other high-risk industries is desirable.
• Strong administrative and organisational skills and attention to detail.

Responsibilities

• Provide day-to-day administrative support to the HSE team and site management.
• Maintain and update HSE documentation, registers, records and databases.
• Assist with the preparation of HSE reports, statistics, presentations and site documentation.
• Coordinate HSE inspections, audits, meetings and toolbox talks.
• Maintain records of incidents, hazards, observations, corrective actions and close-outs.
• Assist with tracking outstanding HSE actions and ensuring follow-up within timeframes.
• Support site inductions, training and competency records.
• Maintain HSE registers including training, licences, inspections and other compliance documentation.
• Assist with contractor HSE documentation and onboarding requirements.
• Support document control and ensure current procedures and forms are available to the workforce.
• Assist with incident reporting and investigation administration.
• Coordinate meeting agendas, minutes and action registers for HSE meetings.
• Assist with compiling information for internal and client reporting.
• Provide general administrative support to the wider project team.

Skills

HSE Administration

Excel

Word

Document Control

Site Administration

Communication

Tools

Microsoft Office

Job description

We are currently seeking an experienced HSE Administrator to join the team on a project in regional NSW.

This is a site-based role supporting the HSE team with the administration, coordination and reporting requirements associated with a large-scale construction project.

The successful candidate will be highly organised, proactive and comfortable working in a busy site environment, supporting HSE processes and ensuring documentation, records and compliance requirements are maintained accurately and efficiently.

Key Responsibilities:

• Provide day-to-day administrative support to the HSE team and site management.
• Maintain and update HSE documentation, registers, records and databases.
• Assist with the preparation of HSE reports, statistics, presentations and site documentation.
• Coordinate HSE inspections, audits, meetings and toolbox talks.
• Maintain records of incidents, hazards, observations, corrective actions and close-outs.
• Assist with tracking outstanding HSE actions and ensuring items are followed up within required timeframes.
• Support the administration of site inductions, training and competency records.
• Maintain HSE registers including training, licences, inspections and other compliance documentation.
• Assist with contractor HSE documentation and onboarding requirements.
• Support the HSE team with document control and ensuring current procedures and forms are available to the workforce.
• Assist with incident reporting and investigation administration.
• Coordinate meeting agendas, minutes and action registers for HSE meetings.
• Assist with compiling information for internal and client reporting.
• Provide general administrative support to the wider project team when required.
• Promote a positive HSE culture and ensure all activities are carried out in accordance with site requirements.

About You The ideal candidate will have:

• Previous experience in an HSE Administrator, HSE Coordinator, Site Administrator or similar role.
• Experience working within construction, infrastructure, mining, energy or other high-risk industries.
• Strong administrative and organisational skills.
• Excellent attention to detail and ability to maintain accurate records.
• Good understanding of HSE processes and documentation.
• Strong Microsoft Office skills, particularly Excel and Word.
• Ability to manage multiple tasks and competing priorities in a busy site environment.
• Strong communication skills and the confidence to work with site personnel, contractors and management.
• A proactive and hands-on approach.
• Ability to work effectively as part of a site-based HSE team.

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining andManufacturingsectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.