Hospitality Admin & Accounts Assistant (Casual)

Deep Blue Hotel & Hot Springs; Warrnambool; On-site; AUD 39,000 - 52,000; Full time

Job summary

Deep Blue Hotel & Hot Springs in Warrnambool is seeking an organised Administration & Accounts Assistant for a casual position. You will support day-to-day invoicing, accounts receivable, data entry, banking administration, and reporting within a small team, gaining exposure to hospitality systems and processes.

You’ll be the reliable go-to for accurate, detail-oriented tasks, with comfort switching between systems and solving problems as they arise.

Qualifications

• Previous administration, accounts or office experience.
• Strong computer skills and confidence learning new systems.
• Good Microsoft Excel and Outlook skills.
• Excellent attention to detail with financial info.
• Strong organisational and time-management skills.
• Ability to manage routine tasks while adapting to change.
• Professional communication with suppliers, customers and staff.
• Independent work after training with a proactive approach.
• Discretion and confidentiality in handling information.

Responsibilities

• Process supplier invoices and maintain accounts payable records.
• Check invoices, follow up missing paperwork and credits.
• Create and issue customer and company invoices.
• Assist with accounts receivable, statements and payments.
• Assist with banking administration and supporting records.
• Maintain organised filing systems (electronic and paper).
• Data entry across spreadsheets, accounting software and hospitality systems.
• Run and download standard operational and financial reports.
• Update regular administrative and reporting spreadsheets.
• Assist with monthly commission reporting and reconciliations.
• Monitor shared inboxes and respond to routine enquiries.
• Provide general administration support and coverage as needed.

Skills

Admin & accounts

Data entry

Excel

Outlook

Attention to detail

Time management

Communication

Confidentiality

Independence

Tools

Excel

Outlook

Accounting software

POS systems

Hospitality systems

Job description

Deep Blue Hotel & Hot Springs in Warrnambool is seeking an organised Administration & Accounts Assistant for a casual position. You will support day-to-day invoicing, accounts receivable, data entry, banking administration, and reporting within a small team, gaining exposure to hospitality systems and processes.

You’ll be the reliable go-to for accurate, detail-oriented tasks, with comfort switching between systems and solving problems as they arise.