Heavy Vehicle Compliance Coordinator

Newpave Asphalt Pty Ltd; Newcastle-Maitland; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Permanent full-time role

Competitive salary

Professional development opportunities

Job summary

Newpave Asphalt Pty Ltd is seeking an experienced Heavy Vehicle Compliance Coordinator to own day-to-day compliance activities in Tomago, NSW. You will oversee HVNL, NHVR, and CoR obligations, maintain NHVAS accreditation, and monitor fatigue, maintenance and driver records.

The role reports to the Fleet & Maintenance Manager and requires independent work, proactive risk management, and strong documentation practices.

Qualifications

• Must have experience in heavy vehicle compliance and regulations.
• Experience with NHVAS accreditation and BFM is ideal.

Responsibilities

• Maintain HVNL/NHVR compliance and CoR obligations.
• Coordinate NHVAS accreditation, including Maintenance, Mass, and BFM.
• Monitor driver fatigue, vehicle maintenance and recordkeeping.
• Prepare compliance reports and identify risks and improvements.

Skills

Heavy vehicle compliance

HVNL/NHVR knowledge

Documentation & reporting

Education

Transport compliance or WHS qualification

Tools

NHVAS tools

EWD/Logbook systems

Gearbox/Logmaster software

Job description

Newpave Asphalt is an established asphalt manufacturing, transport and paving business based in Tomago, NSW.

We operate a diverse fleet of heavy vehicles and specialised road construction equipment, supporting asphalt production, transport and paving operations throughout NSW.

We are seeking an experienced, organised and proactive Heavy Vehicle Compliance Coordinator to take ownership of our day-to-day heavy vehicle compliance activities.

This position is ideal for someone with practical experience in the heavy transport industry who can work independently, identify compliance risks and maintain effective compliance systems.

About the Role

Reporting directly to the Fleet & Maintenance Manager, you will be responsible for coordinating, monitoring and maintaining Newpave's heavy vehicle compliance requirements.

You will play an important role in ensuring our fleet, drivers and transport operations comply with the Heavy Vehicle National Law (HVNL), National Heavy Vehicle Regulator (NHVR) requirements and Chain of Responsibility (CoR) obligations.

Key Responsibilities

Maintain and monitor compliance with HVNL, NHVR and Chain of Responsibility requirements.

Administer our National Heavy Vehicle Accreditation Scheme (NHVAS), including Maintenance Management, Mass Management and Basic Fatigue Management (BFM).

Assist with the transition to the Heavy Vehicle Accreditation (HVA) framework.

Monitor driver fatigue, work and rest hours, Electronic Work Diaries (EWDs), driver medicals, licences and training records.

Review vehicle prestart inspections, reported defects, maintenance records and corrective actions.

Monitor vehicle mass limits, axle loading and load restraint requirements.

Investigate and document compliance breaches, including speeding, fatigue, vehicle defects and mass management incidents.

Maintain compliance registers, documentation, policies and procedures.

Coordinate internal and external compliance audits and follow up corrective actions.

Monitor subcontractor compliance and associated documentation.

Liaise with drivers, workshop personnel, supervisors and management regarding compliance requirements.

Prepare regular compliance reports, identify emerging risks and recommend improvements.

Assist with the development, implementation and ongoing improvement of transport compliance procedures.

About You

We are looking for someone with demonstrated heavy vehicle compliance experience who can confidently manage day-to-day compliance responsibilities with minimal supervision.

The successful applicant will demonstrate:

Previous experience in heavy vehicle compliance, transport compliance or a similar role.

Sound working knowledge of the Heavy Vehicle National Law and NHVR requirements.

Experience with NHVAS accreditation, including Maintenance Management, Mass Management and BFM.

A practical understanding of Chain of Responsibility obligations.

Experience monitoring driver fatigue, vehicle maintenance and transport compliance records.

Ability to identify non-conformances, investigate incidents and coordinate corrective actions.

Strong organisational skills, accuracy and attention to detail.

Excellent written communication, recordkeeping and reporting skills.

Competence with computer systems and electronic compliance management platforms.

Ability to work independently, prioritise competing demands and meet deadlines.

A proactive approach to identifying and improving compliance processes.

Highly Regarded

Experience in asphalt, civil construction, quarrying, bulk haulage or heavy transport operations.

Experience preparing for and participating in NHVAS accreditation audits.

Familiarity with Gearbox fleet management software and Logmaster Electronic Work Diaries.

Experience developing or reviewing transport compliance policies and procedures.

Relevant qualifications in transport, compliance, auditing or work health and safety.

Completion of the following units of competency, or a willingness to undertake the training:

TLIF0006

TLIF0009

TLIF0080

Applicants who have not yet completed these units but are willing to undertake the relevant training are encouraged to apply.

What We Offer

Permanent, full-time employment based in Tomago.

Competitive salary, depending on experience.

Stable employment with an established Newcastle-based business.

Opportunity to take ownership of heavy vehicle compliance activities.

Direct reporting relationship with the Fleet & Maintenance Manager.

A practical, supportive and team-focused working environment.

Exposure to a diverse fleet of heavy vehicles and specialised road construction equipment.

Opportunities for professional development and additional compliance training.

The opportunity to contribute to the ongoing improvement of our transport compliance systems.