Head of Fleet Planning & Scheduling

United Petroleum Pty Ltd; Melbourne; On-site; AUD 120,000 - 160,000; Full time

Job summary

United Petroleum Pty Ltd seeks a Fleet Planning & Inventory Manager based at the Hawthorn head office, to lead offshore Fleet Schedulers across a seven-day roster and ensure safe, efficient bulk fuel deliveries nationwide.

You will manage national fuel inventory, work with Supply, Transport Operations and Retail, drive continuous improvement, and uphold safety, compliance and service levels in a 24/7 distribution environment.

Qualifications

• Extensive experience in fleet scheduling, transport planning or logistics operations.
• Previous leadership experience managing schedulers, planners or transport operations teams.
• Strong knowledge of transport operations, fleet utilisation and route optimisation.
• Experience working within fuel, dangerous goods, bulk transport or related industries will be highly regarded.
• Advanced skills in problem-solving, communication and decision-making abilities.
• Ability to thrive in a fast-paced, 24/7 operational environment.

Responsibilities

• Monitor and manage fuel allocations across the national network, ensuring optimal stock positioning and delivery alignment.
• Coordinate fuel allocation strategies during constraints to minimise impact and maintain service levels.
• Provide proactive communication between Transport Operations, Fuel Supply and Retail to meet targets.
• Lead, coach and develop a team of Fleet Schedulers.
• Oversee daily routing and scheduling of fuel deliveries across the network.
• Prepare operational analysis, reports and performance metrics.
• Participate in management meetings and contribute to operational strategy.
• Support compliance with Dangerous Goods, Chain of Responsibility and workplace safety requirements.

Skills

Fleet scheduling

Leadership experience

Stakeholder engagement

Problem solving

Decision making

Perfomance management

Strategic planning

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

The Fleet Planning & Inventory Manager is based at our Head Office in Hawthorn, Victoria, will lead a team of offshore Fleet Schedulers operating across a seven-day roster. This role is responsible for ensuring the safe, efficient and cost-effective planning and execution of bulk fuel deliveries across United Petroleum's national network, utilising both company-owned and contractor fleets.

Reporting directly to the Chief Financial Manager, you will be responsible for ensuring fuel inventory across United Petroleum's national retail network is maintained in accordance with the Company's strategic stockholding and replenishment requirements. Leading a team of offshore Fleet Schedulers operating across a seven-day roster, you will work closely with the Supply team to monitor fuel allocations, coordinate replenishment activities, manage inventory risks, and ensure service stations remain adequately stocked to meet customer demand. The role plays a critical part in maintaining security of supply, optimising inventory outcomes, and supporting the Company's growth and operational performance objectives.

This is a hands-on leadership role requiring strong operational planning capability, excellent stakeholder engagement skills, and the ability to make critical decisions in a fast-paced, 24/7 distribution environment. You will drive operational performance, support continuous improvement initiatives, and ensure the highest standards of safety, compliance and customer service are maintained across the transport network.

Key responsibilities

Monitor and manage fuel allocations across the national network, working closely with the Supply team to ensure optimal stock positioning, supply continuity, and alignment of delivery schedules with business requirements.

Coordinate fuel allocation strategies during supply constraints, market disruptions, or demand fluctuations to minimise operational impacts and maintain customer service levels.

Provide proactive communication between Transport Operations, Fuel Supply, and Retail Operations to ensure inventory targets and delivery commitments are achieved.

Lead, coach and develop a team of Fleet Schedulers.

Oversee daily routing and scheduling of fuel deliveries across the network.

Prepare operational analysis, reports and performance metrics.

Participate in management meetings and contribute to operational strategy.

Support compliance with all Dangerous Goods, Chain of Responsibility and workplace safety requirements.

About you

Extensive experience in fleet scheduling, transport planning or logistics operations.

Previous leadership experience managing schedulers, planners or transport operations teams.

Strong knowledge of transport operations, fleet utilisation and route optimisation.

Experience working within fuel, dangerous goods, bulk transport or related industries will be highly regarded.

Advanced skills in Microsoft Office applications, particularly Excel, Outlook and Word.

Excellent problem-solving, communication and decision-making abilities.

The ability to thrive in a fast-paced, 24/7 operational environment.

United Petroleum is an independent, Australian owned petrol and convenience company which offers customers premium quality fuels and competitive pricing Australia-wide.

United Petroleum is one of the fastest growing independent companies in Australia, specialising in the retail and wholesale fuel markets; convenience stores and ethanol manufacture; generating employment for over 2,500 Australians.

Source: this is an extract from the company's own website

United Petroleum is an independent, Australian owned petrol and convenience company which offers customers premium quality fuels and competitive pricing Australia-wide.

United Petroleum is one of the fastest growing independent companies in Australia, specialising in the retail and wholesale fuel markets; convenience stores and ethanol manufacture; generating employment for over 2,500 Australians.

Source: this is an extract from the company's own website