HDR Scholarships Programs Lead

University of Newcastle; Newcastle City Council; On-site; AUD 97,000 - 107,000; Full time

Benefits offered by this job

17% superannuation

Salary packaging

Additional holiday days

Wellbeing programs

Discounts on private health insurance

Job summary

The University of Newcastle is seeking a detail-oriented Scholarship Administration Officer to manage HDR scholarship programs from application to award and ongoing administration at Callaghan Campus.

You will partner with academics and external partners, guide applicants and supervisors, coordinate selection rounds, and ensure records and reporting are accurate and compliant. This full-time HEW 6 role sits within Graduate Research and offers a supportive, equity‑driven environment.

Qualifications

• Excellent interpersonal and communication skills with demonstrated ability to build effective working relationships to achieve shared objectives.
• Demonstrated experience in taking ownership and driving innovation, process improvement and contributing to overall corporate operations.
• Proven experience using University systems, including NUSTAR, TechOne, Microsoft Dynamics.

Responsibilities

• Play a key role in supporting research students by managing scholarship programs from application through to award and ongoing administration.
• Partner with academics, professional staff and external organisations to deliver scholarship opportunities that help attract and support outstanding researchers.
• Guide applicants, students and supervisors through scholarship processes, providing trusted advice and support.
• Coordinate scholarship selection rounds and manage scholarship offers, agreements and ongoing administration.
• Ensure scholarship records, funding information and reporting are accurate, compliant and up to date.
• Help shape and improve scholarship processes to enhance the experience of students and stakeholders.

Skills

Communication

Ownership & Innovation

Decision making

Organisational skills

Analytical ability

Policy adherence

Tools

NUSTAR

TechOne

Microsoft Dynamics

Job description

The University of Newcastle is seeking a detail-oriented Scholarship Administration Officer to manage HDR scholarship programs from application to award and ongoing administration at Callaghan Campus.

You will partner with academics and external partners, guide applicants and supervisors, coordinate selection rounds, and ensure records and reporting are accurate and compliant. This full-time HEW 6 role sits within Graduate Research and offers a supportive, equity‑driven environment.