Haematology Regulatory & Startup Admin — Entry-Level

Ingham Institute; Liverpool; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Salary packaging

Meal Entertainment card

State-of-the-art facilities

Ongoing training

Collaborative culture

Gym membership discount

Staff wellbeing support

Wellbeing programs

Job summary

Ingham Institute is seeking a Regulatory & Start Up Administrative Assistant to join the Haematology Clinical Trial Unit on a 12-month full-time contract. The role offers hands-on experience in site start-up and regulatory activities, supporting documentation processes and site activation.

The successful candidate will have a health science degree or equivalent, strong IT skills (Word/Excel/PowerPoint), and excellent communication.

Qualifications

• Degree in health science field or equivalent work experience and training.
• Effective written and verbal communication skills in English.
• Knowledge of GCP and ICH guidelines.

Responsibilities

• Support key documentation processes for regulatory and startup activities.
• Manage internal systems and trial documentation to ensure compliance.
• Assist in activating clinical trial sites and coordinating startup activities.
• Maintain accurate study files and assist with trial supplies tracking.

Skills

Regulatory knowledge

Stakeholder engagement

Communication

Time management

Organisational skills

Education

Health science degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Regulatory & Start Up Administrative Assistant, Haematology

At Ingham Institute for Applied Medical Research ("Ingham Institute"), we are committed to inspiring better health and transforming the treatment and care of people living with the most prevalent medical conditions and diseases.

Our purpose is to make and apply discoveries that translate to radical improvement in health and health care for all.

Ingham Institute Values

Imagination – we boldly challenge each other to think differently.

Inclusion – we believe in and direct our efforts towards equity for all.

Impact – we maximise our success by being relevant, focused, and responsive.

Integrity – we operate with honesty and transparency in everything we do.

Our values act as a guide for our engagement with our colleagues, partners, stakeholders, and the communities we support.

About the role

Due to growth in the department, we are seeking a Regulatory and Start Up Administrator to join our Haematology Clinical Trial Unit, on a 12-month, Full-Time contract.

This entry-level role offers hands-on experience in site start-up and regulatory activities.

The successful candidate will support key documentation processes, manage internal systems, and help activate clinical trial sites - all while learning from industry experts and contributing to meaningful healthcare advancements.

About You

Degree in health science field or equivalent work experience and training.

Computer skills, including proficiency in use of Microsoft Word, Excel and PowerPoint.

Effective written and verbal communication skills, including good command of English language.

Effective time management and organisational skills.

Ability to establish and maintain effective working relationships with coworkers, managers, and clients.

Knowledge of applicable clinical research regulatory requirements, i.e. Good Clinical Practice (GCP) and International Conference on Harmonization (ICH) guidelines as provided in company training.

Knowledge of applicable protocol requirements as provided in company training.

Experience managing clinical trial documentation and records in accordance with study protocols and SOPs.

Ability to maintain accurate and complete study files, including conducting periodic file reviews.

Experience supporting the management and tracking of clinical trial supplies.

Strong communication and stakeholder engagement skills, with the ability to coordinate project communications and documentation across clinical research teams.

The complete position description is available upon request, please contact***********@inghaminstitute.org.au

What we offer

At the Ingham Institute, we are proud to offer a dynamic and supportive work environment that fosters professional development and work-life balance. Some of the key benefits include:

A competitive salary plus access to great salary packaging opportunities (up to $15,900 of general living expenses including rent, mortgage and credit card payments each year).

A Meal Entertainment card (salary package up to $2,650 of dining out, hotel accommodation, venue hire and catering expenses each year).

State-of-the-art research facilities and resources.

Opportunities for ongoing training and career progression.

A collaborative team culture.

Discounted gym membership through Fitness Passport.

Free and confidential support for staff and their families via our Staff Wellbeing and Support Service (EAP).

Wellbeing programs that promote mental health, resilience, and balance.

How to apply

To be considered for this opportunity, all applications must be submitted via SEEK by 11:59pm Tuesday 27th October 2026 and are required to include:

a cover letter outlining how your experience and qualifications align with the essential requirements of the role.

This position requires on-going, unrestricted working rights in Australia. Due to the nature of the role, we are unable to consider candidates requiring visa sponsorship.

Any offer of employment will be subject to a satisfactory National Police Check and NSW Health service checks. The assessment seeks information only relevant to performing the inherent requirements of the job, it remains strictly confidential, and applicants will be informed of the result.

As a public health charity endorsed as a Deductible Gift Recipient, salary packaging opportunities are available to Institute employees.

Please note that only short-listed applicants who have included the correct application documentswill be contacted.

We reserve the right to close this vacancy early if suitable candidates are found.

This role is being managed directly, and we are not engaging recruitment agencies at this time.

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