Grants Administrator | Social Impact & Governance

Perth Children's Hospital Foundation; Western Australia; In loco; AUD 65.000 - 90.000; Tempo pieno

Vantaggi offerti da questo lavoro

Christmas and Birthday leave

Salary packaging benefits

Health and wellbeing benefits

Discounts and corporate perks

End of trip facilities

Descrizione del lavoro

Perth Children’s Hospital Foundation is seeking a Grants Administrator to support the grants program with governance, administration and strong stakeholder engagement. You will coordinate the full grant lifecycle, prepare reports, minutes and agendas, and work closely with the Grants Team and Chief Impact Officer to deliver impact for sick children.

This role requires exceptional organisation, attention to detail and ability to manage competing priorities across departments in a fast-paced

Competenze

• Experience in a fast-paced administrative role supporting multiple stakeholders and managing competing priorities.
• Familiarity with grant programs in a not-for-profit organisation.
• Proficiency in Microsoft Office Suite, with strong formatting and document preparation skills.
• Experience coordinating meetings, preparing agendas and minutes, and supporting event logistics.
• Familiarity with SmartyGrants or similar grant management systems is an advantage.

Mansioni

• Coordinate grants administration across the full grant lifecycle, from initial enquiry through to application, assessment, agreement, reporting and acquittal.
• Draft and coordinate grant-related correspondence, including agreement letters and outcome correspondence.
• Oversee the grants filing system and maintain accurate, audit-ready grant records.
• Maintain the grants management system, including data entry, periodic data quality checks and extracting data to support reporting.
• Monitor and manage the shared Grants inbox, delegating or escalating queries where necessary.
• Act as primary point of contact for grant-related enquiries (internal and external), providing guidance on application processes and timelines.
• Liaise with CAHS and PCHF Finance on invoicing queries, monitoring payment status through to completion.
• Support preparation of progress reports, acquittals and documentation for funders and internal governance bodies.
• Coordinate logistics for grant assessment and meetings, including distributing documents, drafting agendas and minutes.
• Prepare grant assessment papers and supporting materials for Committee and Board review.
• Contribute to ongoing process refinement and governance improvements.

Conoscenze

Grant coordination

Stakeholder management

Microsoft Office

Meeting coordination

Grant management systems

Attention to detail

Project management

Healthcare knowledge

Formazione

Bachelor’s degree in a relevant field

Strumenti

SmartyGrants

Microsoft Office Suite

Descrizione del lavoro

Perth Children’s Hospital Foundation is seeking a Grants Administrator to support the grants program with governance, administration and strong stakeholder engagement. You will coordinate the full grant lifecycle, prepare reports, minutes and agendas, and work closely with the Grants Team and Chief Impact Officer to deliver impact for sick children.

This role requires exceptional organisation, attention to detail and ability to manage competing priorities across departments in a fast-paced