Grant Services Officer

State Government of Victoria, Australia; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

Department of Government Services (DGS) in Melbourne seeks a driven professional to coordinate grant program activities and support governance, risk and financial administration. You will work with program owners and external stakeholders to ensure timely delivery of outcomes within policy and budget guidelines.

The role requires experience in managing complex programs, familiarity with grants management and strong proficiency in Microsoft 365 tools.

Qualifications

• Experience delivering complex programs and multiple priorities across functions.
• Knowledge of government grant programs or equivalent governance frameworks.
• Proficiency with Microsoft 365 tools and reporting.

Responsibilities

• Coordinate grant program activities and ensure timely, accurate assessments and delivery.
• Support governance, risk and compliance activities and escalate issues as needed.
• Assist with budget monitoring, expenditure tracking and reporting across programs.
• Coordinate process improvements and standard operating procedures to reduce risk.
• Engage with internal and external stakeholders to resolve issues and share information.

Skills

Program management

Governance & compliance

Budget & financial administration

Stakeholder engagement

Grant programs management

Salesforce GEMS familiarity

MS 365 tools

Tools

Salesforce Grants Management (GEMS)

Microsoft 365 suite

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 12724

About Us

The Department of Government Services (DGS) wasestablishedon 1 January 2023 to improveeveryone’s experience of doing business and interacting with the Victorian government.We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses.We are doing this by connecting and digitising our systems and platforms across state and localgovernment as well as streamlining our corporate and procurement services.

Key Accountabilities:

• Coordinate grant program activities, supporting the timely and accurate delivery of assessments, program tasks and services in line with policies, procedures and agreed timeframes.
• Support governance, risk and compliance activities, monitoring issues and risks and escalating matters as appropriate to support effective program delivery.
• Assist with budget and financial administration, monitoring expenditure, maintaining accurate records and supporting reporting across grant programs.
• Coordinate process improvements, contributing to the development and implementation of consistent practices that improve service quality, efficiency and reduce delivery risks.
• Coordinate stakeholder engagement, working collaboratively with program owners and internal and external stakeholders to resolve issues, share information and support successful program outcomes.

About You

To be successful in this role, you will need to possess the following attributes:

• Experience in supporting a range of complex programs and/or projects and multiple priorities across multiple business functions.
• Previous experience in the delivery of government grant programs (using the Salesforce grants management system (GEMS) or similar will be highly regarded).
• Proficiency in Microsoft 365 tools - Excel, PowerPoint, Word, Outlook, and Teams is required.
• Established project and program management expertise, with a proven track record of delivering complex projects within agreed scope, timelines, budgets and governance requirements.
• Strong understanding of government program management and planning capability, including governance, risk, probity, financial oversight and the development and implementation of effective service delivery frameworks and plans.

This is a Fixed Term position available for a period of 12 months and is only open to applicants with relevant rights to work in Australia.

Other relevant information

To be eligible for appointment to this role, applicants willpossesscorresponding work rights for the advertised employment period. Appointment to an ongoing role is only available to an Australian/New Zealand citizen or an Australian Permanent Resident. Preferred applicants willbe requiredto undertake pre-employment screening.DGSactively promotes diversity,inclusionand an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles atDGScan be workedflexibly,however it may differ from role to role.

Applications close Wednesday 14 October 2026 at 11.59pm