Governance Support Officer

Shire of Hinchinbrook; Queensland; On-site; AUD 70,000 - 86,000; Full time

Benefits offered by this job

9-day fortnight

Superannuation 12.5%

5 weeks annual leave

EAP

Flu vaccinations

Job summary

The Hinchinbrook Shire Council is seeking a Governance Support Officer on an ongoing full-time basis to assist with governance, compliance and records management across the organisation.

You will provide timely administrative support, maintain registers, and assist with governance procedures, templates and minute-taking for meetings, ensuring compliance with legislation and Council policy.

This role offers a 9-day fortnight, generous leave, superannuation and development opportunities.

Qualifications

• Experience providing administrative support in governance or records management.

Responsibilities

• Provide timely and accurate administrative and operational support for Council's governance, compliance, risk and assurance activities, ensuring records, registers and documentation are maintained in accordance with legislative and organisational requirements;

Skills

Administrative support

Governance

Records management

Committee support

Written communication

Data entry

Confidentiality

Interpersonal skills

MS 365

Driver licence

Education

Certificate III/IV in business or governance

Tools

Microsoft 365

Electronic Records Management

Job description

Governance Support Officer Ongoing full time

Join Council as our Governance Support Officer and support the governance and compliance processes that help Council operate effectively. You'll work across the organisation, providing reliable administrative support in a varied and important role.

What Council Offers:

• 72.5 hour fortnight with roster variations depending on the position (9-day fortnight - RDOs in accordance with Council policy)
• Up to 12.5% Superannuation employer contribution for contributing members
• 5 weeks annual leave plus 17.5% annual leave loading
• 15 days paid sick/parental leave
• Salary Packaging options
• Employee Assistance Program (EAP)
• Accredited Mental Health First Aid Officers
• Annual Flu vaccinations + Skin Checks
• Corporate Uniforms (annual allowance) and PPE supplied

General Salary Information:

This position is classified as Level 3 Y1 under the Hinchinbrook Shire Council Local Government Officers (Stream A) Certified Agreement. The salary is $78,260 per annum including allowances plus superannuation. $41.5171 per hour.

Our Ideal Candidate

You'll be an organised and professional administrator with strong attention to detail and the ability to manage competing priorities. You'll communicate confidently, handle sensitive information with discretion and take pride in providing accurate, reliable support. Experience in governance, compliance, records management or committee support will be highly regarded.

Key Responsibilities:

• Provide timely and accurate administrative and operational support for Council's governance, compliance, risk and assurance activities, ensuring records, registers and documentation are maintained in accordance with legislative and organisational requirements;
• Maintain governance, statutory and corporate registers, ensuring records are accurate, current and managed in accordance with legislative and organisational requirements;
• Facilitate the maintenance of governance procedures, templates, work instructions and administrative resources, including document control activities such as document reviews, version control, publication and archiving;
• Provide secretariat support for the Audit and Risk Committee and other governance-related meetings, including preparing and distributing agendas and minutes, maintaining action records and managing associated documentation. See the Position Description for a more extensive list of key responsibilities.

Key Selection Criteria

Mandatory:

• Demonstrated experience providing administrative support in a structured work environment, with experience in committee, records or governance support highly regarded;
• Ability to work in accordance with relevant legislation, policies, procedures and work instructions to routine work activities and recognise when a matter requires referral;
• Well-developed written communication skills, including the ability to prepare accurate correspondence, minutes, registers and reports from supplied information;
• Demonstrated organisational skills, including the ability to organise work, manage recurring activities and records, and meet required deadlines;
• Ability to undertake factual research, information gathering, document collation and accurate data entry;
• Demonstrated attention to detail and commitment to confidentiality, privacy and appropriate information handling;
• Effective interpersonal and customer service skills, including the ability to liaise professionally with employees and external contacts;
• Competence using contemporary Microsoft 365 applications and electronic document and records management systems;
• Current Queensland 'C' Class Driver Licence (minimum P1).

Desirable:

• A relevant Certificate III or IV qualification in business, local government, governance, records management or a related discipline;
• Experience in Queensland local government or another public-sector environment.

Applications close on 'Thursday 12 November 2026, at 5:00pm AEST'.

For More Information:

Thank you for your consideration and interest in this position. For a confidential discussion, contact Emma Prior Business Services Coordinator on [phone].

The Selection Process

We welcome candidates to inform us of any adjustments they may need to ensure a supportive and inclusive recruitment experience and workplace environment. Hinchinbrook Shire Council is an equal opportunity employer, and we encourage Aboriginal and/or Torres Strait Islander people and disadvantaged job seekers to apply. Celebrating the rich diversity of our community, we are dedicated to attracting and employing people who reflect the community we serve. We value and respect the unique contributions of our employees and are committed to fostering an inclusive and safe workplace where everyone is supported to reach their full potential. Please note that only individuals with the right to work in Australia are eligible to apply. As part of the recruitment process, the preferred candidate will need to undertake a National Police Check and pre-employment medical assessments, which may include drug and alcohol testing, to confirm their ability to meet the role's inherent requirements. Applications that do not meet the above requirements may not be shortlisted. The advertisement will be closed either when a successful applicant is identified or on the application close date, whichever is sooner.