Governance & Policy Support Officer

Flinders University; Adelaide; On-site; AUD 103,000 - 114,000; Full time

Benefits offered by this job

Flexible working arrangements

17% Superannuation + salary packaging

Staff development opportunities

Job summary

Flinders University seeks a Governance & Policy Support Officer to coordinate meetings, take minutes, maintain governance records and support policy projects. Under broad direction, you will assist the General Counsel & University Secretary and Senior Policy Officer to ensure smooth governance operations.

The role emphasizes clear communication, efficient logistics and proactive stakeholder support, with compliance responsibilities and FOI handling after training.

Qualifications

• Experience in governance practices and principles.
• Ability to prepare complex correspondence, papers, papers, minutes and reports with accuracy.
• Degree completed or equivalent combination of experience/education.
• Proficiency with Word, Excel, Teams and Zoom; access governance documents and records.
• Strong communication and stakeholder engagement abilities.

Responsibilities

• Support the General Counsel & University Secretary to operate Council, Academic Senate and subcommittees.
• Assist Senior Policy and Projects Officer to maintain policy framework and documentation.
• Maintain accurate records, registers and compliance information for external entities.
• Handle governance-related information requests and support meetings logistics.

Skills

Governance practices

Minutes taking

Policy documentation

Stakeholder liaison

Written and verbal communication

Interpersonal skills

Attention to detail

Education

Bachelor's degree in a relevant field

Tools

Microsoft Word

Microsoft Excel

Teams

Zoom

Job description

Continuing | Fixed term (12 months)Higher Education Officer Level 7 | $102,589 - $113,561 p.a.Location: Bedford ParkView Position DescriptionAbout the RoleUnder broad direction, the Governance & Policy Support Officer supports the effective operation of the University Council, Academic Senate and their subcommittees, by coordinating & hosting meetings, taking minutes, preparing governance documentation and maintaining accurate records and compliance information. The role ensures smooth governance processes through clear communication, efficient logistics and proactive stakeholder support.The role ensures smooth governance processes through clear communication, efficient logistics and proactive stakeholder support, along with maintaining the University’s policy and delegation’s library, assisting policy owners, ensuring governance documents remain current and consistent, and contributes to other important governance and policy projects. The role will also handle Freedom of Information enquiries (following training being provided).Key responsibilities include:Supporting the General Counsel & University Secretary to ensure the effective and efficient operation of Council, Academic Senate and their sub-committeesSupporting the Senior Policy and Projects Officer to ensure the effective operation of the University’s policy frameworkMaintaining accurate records, registers and compliance information relating to the University’s external entitiesAbout YouThis is a terrific opportunity for someone who is interested in learning and enjoys interacting with the decision makers (executive and board) within an organisation.The role ensures smooth governance processes through clear communication, efficient logistics and proactive stakeholder support, so you will bring high level interpersonal, written and verbal communication skills, along with the ability to negotiate and liaise with a broad range of stakeholders.In addition, you should also demonstrate:Experience in, and understanding of, governance practices and principles.Proven ability to prepare complex correspondence, papers, briefings, minutes and reports with a high degree of accuracy and attention to detailCompetency in using a range of computer applications, including word-processing, Excel, Teams and Zoom, and accessing information from websites, spreadsheets and databaseIt is expected that the successful candidate will have completed a degree and have subsequent relevant experience; or possess an equivalent combination of experience and/or education and/or training.Even if you don’t have all the listed experience, we encourage you to apply if you feel this role aligns with your strengthsAbout Governance, Legal and RiskGovernance, Legal and Risk provide governance, legal, policy, compliance, insurance and risk management support to the University and its staff. The Governance, Legal and Risk team provides advice on university governance and decision-making processes and plays a pivotal role in ensuring that Flinders has policies and processes in place to protect its people, assets, and activities.Life at FlindersThey say know your place. We say you've found it right here.Flinders University was founded on the belief that learning should open minds, celebrate individuality and give people the freedom to pursue their own point of view. That spirit lives on in our community of thinkers, doers and change makers who challenge convention, and each other, to shape what comes next.Rising to a challenge is nothing new for Flinders. During our first 60 years, we’ve navigated revolutionary changes in social and cultural norms, and have responded to transformative economic, environmental and technological developments. Through it all, we’ve continued to deliver for our students and community, innovating in learning and research to prepare graduates for the changing world they help create.Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them.So, why work at Flinders?17% Superannuation + salary packaging optionsFlexible working arrangementsAwarded the AHEIA Higher Education Award for Workplace Culture Excellence due to our commitment to wellbeing through our Thriving@Flinders staff wellbeing programWide range of professional development activities and services, including exclusive staff study offersWe embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.Vibrant campus life and amenities including on campus health care services , gym and childcare centre (Bedford Park, South Australia).Recognised as a Veteran Employer of ChoiceOur Commitment to Reconciliation and Indigenous EmploymentFlinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.Prescribed Conditions for EmploymentA current Nationally Coordinated Criminal History Check which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position . A criminal record will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role.How to Apply and InformationYou are required to submit cover letter detailing your suitability as per the position description.For more information regarding this position, please contact Marc DaviesCertificationApplications to be submitted before 10.00pm:03 Nov 2026At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.Flinders. Fearless.