Governance & Policy Support Officer

01 Flinders University; Adelaide; On-site; AUD 103,000 - 114,000; Full time

Benefits offered by this job

17% Superannuation

Flexible working arrangements

Professional development opportunities

Thriving@Flinders staff wellbeing

Staff study offers

Diversity and inclusion programs

Campus life facilities including on‑go

Job summary

Flinders University is seeking a Continuing | Fixed term Higher Education Officer Level 7 to support the Governance & Policy team at Bedford Park. You will coordinate Council and Senate meetings, prepare minutes and governance papers, and maintain policy documentation and records.

The role includes FOI enquiry handling after training and proactive stakeholder support. Experience in governance practices and strong attention to detail are essential, along with proficiency in Word, Excel, Teams and

Qualifications

• Experience with governance practices and minute-taking.
• Ability to prepare complex papers, minutes and reports accurately.
• Proficiency with MS Office and online collaboration tools.

Responsibilities

• Support operation of University Council, Academic Senate and subcommittees.
• Coordinate governance documentation, records and compliance information.
• Handle FOI enquiries after training.

Skills

Governance coordination

Minute taking

Policy documentation

Stakeholder support

FOI enquiries

Office applications

Education

Degree in relevant field

Tools

Word processing

Excel

Teams

Zoom

Job description

Continuing | Fixed term (12 months) Higher Education Officer Level 7 | $102,589 - $113,561 p.a. Location: Bedford Park View

Position Description About the Role Under broad direction, the Governance & Policy Support Officer supports the effective operation of the University Council, Academic Senate and their subcommittees, by coordinating & hosting meetings, taking minutes, preparing governance documentation and maintaining accurate records and compliance information. The role ensures smooth governance processes through clear communication, efficient logistics and proactive stakeholder support. The role ensures smooth governance processes through clear communication, efficient logistics and proactive stakeholder support, along with maintaining the University’s policy and delegation’s library, assisting policy owners, ensuring governance documents remain current and consistent, and contributes to other important governance and policy projects. The role will also handle Freedom of Information enquiries (following training being provided).

Key responsibilities include:

• Supporting the General Counsel & University Secretary to ensure the effective and efficient operation of Council, Academic Senate and their sub-committees
• Supporting the Senior Policy and Projects Officer to ensure the effective operation of the University’s policy framework
• Maintaining accurate records, registers and compliance information relating to the University’s external entities

About You

• Experience in, and understanding of, governance practices and principles.
• Proven ability to prepare complex correspondence, papers, briefings, minutes and reports with a high degree of accuracy and attention to detail
• Competency in using a range of computer applications, including word-processing, Excel, Teams and Zoom, and accessing information from websites, spreadsheets and database

It is expected that the successful candidate will have completed a degree and have subsequent relevant experience; or possess an equivalent combination of experience and/or education and/or training. Even if you don’t have all the listed experience, we encourage you to apply if you feel this role aligns with your strengths.

About Governance, Legal and Risk

Governance, Legal and Risk Governance, Legal and Risk provide governance, legal, policy, compliance, insurance and risk management support to the University and its staff. The Governance, Legal and Risk team provides advice on university governance and decision-making processes and plays a pivotal role in ensuring that Flinders has policies and processes in place to protect its people, assets, and activities.

Life at Flinders

They say know your place. We say you've found it right here. Flinders University was founded on the belief that learning should open minds, celebrate individuality and give people the freedom to pursue their own point of view. That spirit lives on in our community of thinkers, doers and change makers who challenge convention, and each other, to shape what comes next. Rising to a challenge is nothing new for Flinders. During our first 60 years, we’ve navigated revolutionary changes in social and cultural norms, and have responded to transformative economic, environmental and technological developments. Through it all, we’ve continued to deliver for our students and community, innovating in learning and research to prepare graduates for the changing world they help create. Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them.

So,why work at Flinders?

• 17% Superannuation + salary packaging options
• Flexible working arrangements
• Awarded the AHEIA Higher Education Award for Workplace Culture Excellence due to our commitment to wellbeing through our Thriving@Flinders staff wellbeing program
• Wide range of professional development activities and services, including exclusive staff study offers
• We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.
• Vibrant campus life and amenities including on campushealth care services,gymandchildcare centre (Bedford Park, South Australia).

Recognised as a Veteran Employer of Choice

Our Commitment to Reconciliation and Indigenous Employment Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and TorresStrait Islander peoples. We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies. Please see here for our Reconciliation Action Plan Please see here for our Indigenous Workforce Strategy

Prescribed Conditions for Employment

A current Nationally Coordinated Criminal History Check which is satisfactory to the University will be required by Flinders University before the successful applicant can commence in this position. A criminal record will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role.