Governance Assistant for Trustee Board & Committees

AMP; Sydney; On-site; AUD 140,000 - 190,000; Full time

Job summary

AMP is seeking an Assistant Company Secretary, Super Trustee, to support the Senior Company Secretary in delivering governance and secretarial services to the Trustee Board and Committees. You will oversee end-to-end activities for Audit and Risk Committees, maintain records, and ensure regulatory compliance while collaborating with the Corporate Governance team.

You will work closely with the Executive Board Assistant and contribute to governance projects, process improvements, and stakeholder

Qualifications

• Minimum 3 years of company secretarial experience.
• Experience preparing minutes, agendas and tracking matters arising and governance matters.
• Experience working with non-executive boards or committees.
• Proficiency with MS Word, Outlook, PowerPoint, Excel and Adobe Acrobat.
• Exposure to board portals such as Diligent Boards or similar.
• Desirable experience in APRA-regulated financial services.

Responsibilities

• Provide high-quality, proactive company secretarial support to the Trustee Board, Board Committees and other AMP legal entities, ensuring efficient governance operations.
• Manage end-to-end Trustee Board Audit Committee and Trustee Board Risk Committee activities, including work plans, agendas, minutes, actions, and distribution of materials.
• Maintain corporate registers, governance records and statutory filings, ensuring compliance with legal and regulatory requirements.
• Support governance activities including Annual Members Meeting, Fund Annual Reports, director tenure renewals, and charter reviews.
• Coordinate responses to external audit, legal, compliance and assurance requests with accurate governance advice.
• Drive continuous improvement initiatives to enhance governance processes and systems.
• Build relationships across the business and support the Corporate Governance team and Executive Board Assistants.

Skills

Company secretarial experience

Minutes and agendas

Board/committee governance

MS Office proficiency

Board portal (Diligent)

APRA regulated exposure

AI tools familiarity

Education

Business or law degree

Governance Practice certificate

Tools

Diligent Boards

Microsoft Copilot

Electronic board portal software

Job description

AMP is seeking an Assistant Company Secretary, Super Trustee, to support the Senior Company Secretary in delivering governance and secretarial services to the Trustee Board and Committees. You will oversee end-to-end activities for Audit and Risk Committees, maintain records, and ensure regulatory compliance while collaborating with the Corporate Governance team.

You will work closely with the Executive Board Assistant and contribute to governance projects, process improvements, and stakeholder