Disputes Admin Assistant — 18-Month Contract, Sydney

Herbert Smith Freehills Kramer; Sydney; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Home office allowance

Holistic wellbeing fund

Job summary

Herbert Smith Freehills Kramer in Sydney's Disputes practice is seeking an Administrative Assistant for an 18-month maximum term contract. You will work closely with Legal Assistants and junior solicitors, delivering high-quality administrative support and helping manage multiple priorities in a fast-paced law firm environment.

The role involves matter management, time recording, invoicing, event support, and various ad-hoc duties.

Qualifications

• Previous experience in an administration role or a supervisory role within customer service.
• A can-do-attitude and passion for working collaboratively.
• Sound knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
• Strong time management and organisational skills with proven ability to prioritise your time across several busy tasks.
• Well-developed written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.
• A reliable and committed approach to your role.
• Is curious about new tech and open to learning, even better if you're excited about AI!

Responsibilities

• Deliver high-quality administrative support to the practice, managing competing priorities and requests from multiple stakeholders.
• Assist the support team with matter management, time recording and monthly invoicing.
• Support the team in business development activities, including organising and managing client and team events.
• Scanning, printing, or photocopying relevant documents as required by the practice group support colleague or Lawyer.
• Provide ad-hoc support to the practice group such as dealing with incoming mail, expense management, booking meeting rooms, amending documents and other tasks.

Skills

Admin experience

Team collaboration

Communication

Time management

Customer service

AI curiosity

Tools

Microsoft Office

Job description

Herbert Smith Freehills Kramer in Sydney's Disputes practice is seeking an Administrative Assistant for an 18-month maximum term contract. You will work closely with Legal Assistants and junior solicitors, delivering high-quality administrative support and helping manage multiple priorities in a fast-paced law firm environment.

The role involves matter management, time recording, invoicing, event support, and various ad-hoc duties.